Project Administrator - Safety & Delivery (Hybrid)

Harmony Fire; Birmingham; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

Personal Development Plan

Unlimited holiday

Bonus up to 50% of annual salary

Enhanced maternity and paternity

Lunch, snacks and refreshments

Team social budget

Cycle to work

Auto-enrolment pension

Company events twice a year

Reward and Recognition scheme

Job summary

Harmony Fire is hiring a Project Administrator to support our West Midlands pod. Based in Birmingham, you will manage project mobilisation paperwork, subcontractor onboarding and site logistics, reporting to the Project Manager.

This process-driven role requires exceptional attention to detail and the ability to juggle multiple live projects across Yeovil, London and Dudley as the pod scales. Strong MS 365 experience and familiarity with Salesforce and SimPRO are preferred; we offer development,

Qualifications

• 1–2 years administration experience.
• Extremely detail-oriented with ability to spot missing documents and unchased subcontractors.
• Well organised and able to juggle multiple live projects and priorities.
• Comfortable contacting site supervisors and subcontractors to chase tasks to completion.
• Process-minded and data-driven with clean, auditable systems.
• Experience with MS 365, Salesforce and SimPRO.

Responsibilities

• Prepare and chase project mobilisation paperwork (RAMS, permits, access, inductions, pre-start docs).
• Handle subcontractor admin including onboarding and compliance documents.
• Support site supervisors with works orders, materials, scheduling and weekly logistics.
• Maintain H&S records and audit trails.
• Pull weekly client reports and KPI trackers; ensure on-time delivery.
• Build completion and sign-off packs with certificates and handover docs.
• Maintain accurate records in Salesforce, SimPRO and SharePoint.
• Track outstanding actions and flag risks early.
• Coordinate with offshore admin and verify work before approval.
• Contribute to how the pod runs and suggest improvements.

Skills

Administration experience

Detail-oriented

Organised

Communication skills

Microsoft 365

Salesforce

SimPRO

SharePoint

Tools

Salesforce

SimPRO

SharePoint

Microsoft 365

Job description

Harmony Fire is hiring a Project Administrator to support our West Midlands pod. Based in Birmingham, you will manage project mobilisation paperwork, subcontractor onboarding and site logistics, reporting to the Project Manager.

This process-driven role requires exceptional attention to detail and the ability to juggle multiple live projects across Yeovil, London and Dudley as the pod scales. Strong MS 365 experience and familiarity with Salesforce and SimPRO are preferred; we offer development,