Project Administrator/Coordinator

Integral UK LTD; United Kingdom; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading cooling technology firm in the United Kingdom seeks a Retail Projects Operations Supervisor to oversee the administration and financial reporting of cooling projects. The role involves supporting operational managers, liaising with various teams, and ensuring compliance with company procedures. Candidates should possess a recognized finance qualification and be proficient in Excel and Word. The ideal candidate will have strong attention to detail and excellent communication skills, making this a pivotal role within the department.

Qualifications

• Working towards or have gained a recognized finance qualification.
• Proficiency in Excel, Word, and Microsoft Outlook is essential.
• Good IT skills are required for using internal company systems.
• Ability to work effectively within a team is necessary.
• Attention to detail and accuracy are key attributes.

Responsibilities

• Support operational managers with financial reporting and administration.
• Assist in the preparation and review of financial reports.
• Provide administration support for the Contract Manager.
• Input timesheets and maintain the purchase order system.
• Ensure compliance with company procedures.

Skills

Finance qualification

Proficiency in Excel

Proficiency in Word

Proficiency in Microsoft Outlook

Teamwork

Attention to detail

Excellent communication skills

Education

Recognised finance qualification (preferably AAT)

Tools

Internal company systems

Job description

Retail Projects Operations Supervisor- Integral UK Cooling Technologies Division

Introduction: As a Retail Projects Operations Supervisor within the Cooling Technologies Division at Integral UK, you will be responsible for overseeing the successful administration and financial reporting of cooling projects from initiation to completion.

Key Responsibilities

Project Planning and Execution

• Support the operational managers to maintain their work in progress and debt profile.
• Support the operational managers to understand customer profitability.
• Raise applications for payment along with Project managers.
• Raise sales invoices in accordance with company policies.
• Ensure regular reviews are conducted of WIP reports and financial accounts, highlighting jobs over 60 days that are complete but not yet under application identified as comprehensive.
• Help maintain the purchase order system.
• Assist in the preparation of financial reports as required.
• Provide administration support for the Contract Manager for financial queries.
• Input time sheets onto the relevant systems.
• Uploading information to the client’s systems as required.
• Updating the clients CAFM system as required in a timely manner.
• Liaison with the operations team from engineer to director level.
• Covering other team members annual leave and sickness
• Carry out other general administration duties as required from time to time.
• Ensure that the Company is always presented in a good light.
• Follow Company administration procedures.
• Carry out any other reasonable instruction from the line manager, their line managers or member of the senior management team.
• Attend team briefings as required.
• Co‑operate with the company to allow it to fulfil its moral and legal duties and obligations.

Requirements

• Working towards, or have gained, a recognised finance qualification (preferably AAT)
• Proficient in Excel, Word and Microsoft Outlook
• Good IT skills – will be required to use internal company system
• Ability to work as a team
• Ability to prioritise workloadAttention to detail and accuracy are key attributes
• Excellent communication skills