Project Administrator (Construction)

GBR Recruitment Limited; Loughborough; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction and civils business is seeking an experienced Construction Project Administrator to join their team. The role involves supporting project management with vital administration duties and coordination activities, ensuring that all site teams are equipped for successful project delivery. This position is ideal for individuals with strong organizational skills and a background in construction or similar environments.

Qualifications

• Experience as Project Administrator or Coordinator preferred.
• Strong administration and coordination skills required.
• Ideal background in construction or built environment.

Responsibilities

• Onboard project information and create site build packs.
• Log and monitor site information using internal systems.
• Manage multiple email inboxes and attend build team meetings.

Skills

Administration

Coordination

Prioritization

Job description

GBR Recruitment are working in partnership with a leading construction, steel fabrication & civils business, recruiting for an experienced Construction Project Administrator to support the Project Management team with all project administration / project coordination duties, plus other key tasks, playing a key role in supporting the construction site teams, to ensure builds / works are delivered OTIF.

They work with end using clients directly, sub-contract to other contractors, plus work in partnership with main contractors, varies depending on the works required.

Projects are varied in terms of the specifications / scope of works / build complexities, plus the projects are of differing spend levels working to differing time-frames.

Project values range anywhere from 100K's to multiple M's.

Duties:

• Onboard project information to the company internal system gathering information from client emails.
• Create the site build packs and H&S documents on the project management portal (Fonn) to be accessed by the site teams for the build.
• Log site information onto internal trackers and portals.
• Monitor site information required using the CRM system and chase the team or client for information.
• Compile RAMS templates for Build Manager updates and approval.
• Raise purchase orders using internal systems, following accounts process.
• Book hotels, parking and other site requirements ahead of build date, communicate and log information.
• Collate site evidence photos from WhatsApp, internal portals and individual site teams to support handover pack completion and commercial evidence files.
• Managing several busy email inboxes.
• Attend Build teams resource review meetings to gather information.

Experience:

• Strong Administration & Coordination skills
• Project Administrator / Project Coordinator experience is ideal
• Construction or Built Environment experience is ideal
• Able to prioritise workloads & work in a fast paced role

Interviews to take place immediately with the potential for an immediate start too.

The Project Administrator role is open to all Project Administrators / Coordinators based in Leicestershire, Nottinghamshire & Derbyshire, plus parts of South Yorkshire & parts of Lincolnshire.

The role could suit someone working as a Project Administrator, Project Coordinator, Project Supervisor, Project Support, Office Coordinator, Office Administrator, Office Manager, Site Coordinator, Site Administrator, Works Administrator, Works Coordinator, Workshop Coordinator or similar roles with similar project support activities ideally in construction, civils & groundwork's, engineering or manufacturing.