Project Administrator

Akita IT; Wrotham; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Competitive salary

24 days holiday, rising to 30 days

Contractual sick pay

8 bank holidays

Job summary

A technology solutions provider is seeking a highly organized Project Administrator to support Dynamics 365 projects in Wrotham. Responsibilities include providing administrative support throughout the project lifecycle, maintaining documentation, coordinating meetings, and tracking project progress. The ideal candidate displays strong organizational skills, attention to detail, and proficiency in Microsoft Office 365. This is an on-site, permanent role offering competitive salary and benefits.

Qualifications

• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365.
• Ability to work collaboratively and build positive relationships.
• High attention to detail and accuracy in documentation.
• Problem-solving mindset with a proactive approach to tasks.
• Right to work in the UK; office-based role.
• Previous experience in a project administration or coordination role within an IT or technology environment.
• Familiarity with Microsoft Dynamics 365 or other CRM/ERP systems.
• Experience using project management tools such as Microsoft Project, Planner, or DevOps.
• Knowledge of ISO standards.
• Exposure to managed services or consultancy environments.

Responsibilities

• Provide administrative support to the Dynamics 365 project team.
• Maintain accurate project documentation.
• Coordinate meetings and prepare agendas.
• Track project progress and assist in preparing reports.
• Support resource allocation and timesheet management.
• Liaise with internal teams and clients to ensure timely communication and issue resolution.
• Work with the Finance team to manage billing coordination.

Skills

Organisational skills

Written communication

Microsoft Office 365

Attention to detail

Problem-solving

CRM/ERP familiarity

MS Project / Planner / DevOps

ISO standards

Stakeholder liaison

Right to work in the UK

Tools

Microsoft Project

DevOps

Planner

DevOps

Job description

Overview

Akita designs, develops, and supports business intelligence solutions for organisations in the UK and internationally, specialising in Microsoft technologies. We pride ourselves on delivering exceptional results with outstanding customer service.

We are seeking a highly organised and proactive Project Administrator to join our Dynamics 365 department. This role will support the successful delivery of Dynamics 365 projects by coordinating administrative tasks, maintaining project documentation, and ensuring smooth communication between stakeholders. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent attention to detail, and have a passion for supporting technology-driven projects.

Responsibilities

• Provide administrative support to the Dynamics 365 project team throughout the project lifecycle.
• Maintain accurate project documentation, including schedules, risk logs, and status reports.
• Coordinate meetings, prepare agendas, and record minutes for project-related sessions.
• Track project progress and assist in preparing reports for internal and client stakeholders.
• Support resource allocation and timesheet management.
• Liaise with internal teams and clients to ensure timely communication and issue resolution.
• Work with the Finance team to manage billing coordination.

Requirements

• Strong organisational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
• Ability to work collaboratively within a team and build positive relationships with stakeholders.
• High attention to detail and accuracy in documentation.
• Problem-solving mindset with a proactive approach to tasks.
• Right to work in the UK; office-based role.
• Previous experience in a project administration or coordination role within an IT or technology environment.
• Familiarity with Microsoft Dynamics 365 or other CRM/ERP systems.
• Experience using project management tools such as Microsoft Project, Planner, or DevOps.
• Knowledge of ISO standards.
• Exposure to managed services or consultancy environments.

Person Specification

• Professionalism: Presents a positive and professional image to clients and colleagues.
• Adaptability: Comfortable working in a dynamic environment with changing priorities.
• Attention to Detail: Ensures accuracy in all documentation and reporting.
• Initiative: Proactively identifies and addresses issues before they escalate.
• Team Player: Works collaboratively and supports colleagues to achieve shared goals.
• Customer Focus: Understands the importance of client satisfaction and delivers a high standard of service.
• Confidentiality: Handles sensitive information with discretion and integrity.

Salary and Contract

• Salary: Competitive, dependent on qualifications and skills
• Contract type: Permanent
• Hours: 37.5 working hours per week
• Start Date: ASAP
• Location: On-site, Wrotham
• Shift times: 08:45-17:15
• Holiday entitlement: 24 days, rising to 30 days subject to terms after 3 years’ continuous service (plus 8 bank holidays)
• Sick pay: Contractual sick pay commences after 6 months

To apply: Please submit a CV demonstrating relevant experience via our Careers portal.