Project Administrator

TN United Kingdom; Swanley; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Administration Support professional to join their team in Swanley. This role involves providing essential day-to-day administrative support to regional teams, ensuring compliance with health and safety standards, and managing document processes effectively. You'll be responsible for creating and maintaining office systems, producing reports, and liaising with clients and residents. Join a dynamic environment where your contributions will help streamline operations and enhance project efficiency. If you're organized, detail-oriented, and ready to make a difference, this opportunity is perfect for you.

Qualifications

• Experience in providing administrative support in a busy environment.
• Strong organizational skills and attention to detail.

Responsibilities

• Ensure compliance with health and safety standards and company policies.
• Provide comprehensive administration services to projects and departments.

Skills

Administration Support

Document Management

Communication Skills

Word Processing

Excel Proficiency

Health and Safety Standards

Education

High School Diploma

Relevant Administration Qualification

Tools

TotalMobile

Microsoft Word

Microsoft Excel

Job description

Job Description

To provide the day-to-day administration support to the regional teams in support of the business plan. We are looking for someone to start ASAP.

Specific Responsibilities

• Ensure that United Living HSE&Q standards, operating processes, company policies, and all legislative requirements are understood, implemented, and adhered to at all times.
• Learn and understand the United Way of working, ensuring that the processes are complied with and adopted into your daily disciplines.
• Provide a comprehensive administration service to all projects, offices, and departments as required.
• Create and maintain office systems including site files, health and safety files, and associated documentation in line with company procedures.
• Create and format documents in Word, TotalMobile, and Excel for presentation or reporting purposes as required.
• Manage the survey function on TotalMobile during the pre-works period, highlighting potential issues in good time.
• Produce weekly summary reports on current project status for the pre-works period, highlighting potential issues, and administer project trackers.
• Communicate with residents by letter or telephone to make appointments and obtain Waivers from residents refusing all or certain elements of the works at survey stage.
• Liaise with clients to resolve problems/issues at the earliest opportunity.
• File, scan, and upload documents during pre-works, works in progress, through handover to practical completion, ensuring hard copy documents are archived according to the Company’s Document Management System.
• Compile and produce project-specific Health and Safety Files and O & M manuals as required.
• Keep property notes on TotalMobile up to date to ensure the latest information is available to the project team.
• Assist in the production of site literature.
• Provide support as required to members of the Division.
• Maintain the Divisional Archiving system in accordance with company procedures.
• Ensure proper registration, issuance, scanning, and filing of documents.
• Undertake archiving of completed documents as required.
• Perform general office duties.
• Any other duties as assigned.

You will be based at Swanley, but there may be occasional travel to sites as required by the business.