Project Administrator

Astec Industries Europe Limited; Omagh; On-site; GBP 22,000 - 30,000; Full time

Job summary

Telestack is seeking a Project Administrator to provide day-to-day administrative and coordination support to the Project Management team from order to completion. You will help plan, document, report and communicate with customers to keep projects on track in an engineering and manufacturing setting.

The successful candidate will work with Project Managers, Engineering, Production, Supply Chain and Quality to coordinate activities, track progress, resolve issues and deliver projects.

Qualifications

• Degree in Engineering, Business, Project Management, Manufacturing, Information Technology or a related discipline.
• Strong IT and systems capability with excellent Microsoft Office skills, particularly Excel.
• Ability to learn new software systems and digital tools quickly.
• Confident communicator with the ability to build relationships across departments and with customers.
• Strong analytical and problem‑solving skills.
• Highly organised with good attention to detail.
• Ability to challenge existing processes and suggest improvements where appropriate.
• Commercial awareness and a desire to understand how projects impact business performance.
• Comfortable working in a fast-paced engineering and manufacturing environment.

Responsibilities

• Support Project Manager in the planning and execution of customer projects.
• Monitor project schedules, milestones and key deliverables.
• Assist in tracking project costs, risks, actions and progress updates.
• Liaise with Engineering, Production, Procurement and Quality teams to ensure project requirements are achieved.
• Attend project meetings and issue meeting minutes and action trackers.
• Support coordination of Factory Acceptance Tests (FATs), customer visits and project reviews.
• Analyse project data and prepare reports, dashboards and KPI updates.
• Assist in investigating project issues and identifying practical solutions.
• Maintain project documentation and ensure records are accurate and up to date.
• Support customer communication throughout the project lifecycle.
• Identify opportunities to improve project processes and business systems.
• Develop a strong understanding of Telestack products, manufacturing processes and project delivery requirements.
• Take ownership of assigned projects and responsibilities as experience develops.

Skills

Communication

Organisational skills

Attention to detail

Excel proficiency

Multi-tasking

Learning new software

Education

Bachelor's degree or equivalent

Tools

MS Project

MS Office

Job description

Project Administrator

The Project Administrator provides day‑to‑day administrative and coordination support to the Project Management team. This role supports scheduling, documentation, reporting, logistics, and customer communication to ensure projects run efficiently and meet customer expectations. The role requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks in a fast‑paced environment.

About the role

ABOUT THE POSITION

The Project Administrator will support the Project Management team in the successful delivery of customer projects from order through to completion. This role provides an excellent opportunity for a motivated individual to develop a career in project management within an engineering and manufacturing environment.

The successful candidate will work closely with Project Managers, Engineering, Production, Supply Chain, Quality and customers to coordinate project activities, track progress, resolve issues and support the successful delivery of projects. The role requires strong communication skills, a proactive approach, confidence working with people at all levels, and a willingness to learn and develop within the business.

• Support Project Manager in the planning and execution of customer projects.
• Monitor project schedules, milestones and key deliverables.
• Assist in tracking project costs, risks, actions and progress updates.
• Liaise with Engineering, Production, Procurement and Quality teams to ensure project requirements are achieved.
• Attend project meetings and issue meeting minutes and action trackers.
• Support coordination of Factory Acceptance Tests (FATs), customer visits and project reviews.
• Analyse project data and prepare reports, dashboards and KPI updates.
• Assist in investigating project issues and identifying practical solutions.
• Maintain project documentation and ensure records are accurate and up to date.
• Support customer communication throughout the project lifecycle.
• Identify opportunities to improve project processes and business systems.
• Develop a strong understanding of Telestack products, manufacturing processes and project delivery requirements.
• Take ownership of assigned projects and responsibilities as experience develops.

Travel Requirements: Minimal – occasional travel may be required for customer visits or training.

NOTE: This position responsible for certain internal control responsibilities. These internal control responsibilities are verbally communicated to the incumbent and periodic feedback is provided as it relates to the performance of these internal control responsibilities.

WORK ENVIRONMENT

Office

While performing the duties of this job, the employee is regularly exposed to risk of injury in an office environment and occasionally a manufacturing shop plant environment. Duties include a typical office setting including extensive computer work, sitting or standing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EQUAL OPPORTUNITY EMPLOYER

As an Equal Opportunity Employer, Astec does not discriminate on the basis of race, creed, color, religion, gender (sex), sexual orientation, gender identity, marital status, national origin, ancestry, age, disability, citizenship status, a person’s veteran status or any other characteristic protected by law or executive order.

About the company

Since 1985, Telestack has transformed from a small engineering firm into a global leader in mobile bulk material handling solutions by successfully exploring gaps in the market and offering bespoke engineered solutions to meet the needs of their customers. The respected company have built a leading portfolio of mobile bulk material handling equipment and now offer the widest range of mobile conveyors in the international marketplace. Offering Ship loaders, Ship Unloaders, Hopper Feeders, Truck Unloaders, Bulk Reception Feeders, Stockpiling Conveyors, Link Conveyors and Telescopic Stackers, Telestack have thousands of custom-designed global installations in a range of applications.

Required Criteria

• Degree in Engineering, Business, Project Management, Manufacturing, Information Technology or a related discipline.
• Strong IT and systems capability with excellent Microsoft Office skills, particularly Excel.
• Ability to learn new software systems and digital tools quickly.
• Confident communicator with the ability to build relationships across departments and with customers.
• Strong analytical and problem‑solving skills.
• Highly organised with good attention to detail.
• Ability to challenge existing processes and suggest improvements where appropriate.
• Commercial awareness and a desire to understand how projects impact business performance.
• Comfortable working in a fast-paced engineering and manufacturing environment.

Desired Criteria

• Experience in a manufacturing, engineering, or technical environment (preferred).
• Customer facing experience beneficial.
• Experience using project software (MS Project or similar) beneficial.