Project Administrator

Laing O'Rourke; Nottingham; On-site; GBP 22,000 - 26,000; Full time

Job summary

Laing O'Rourke are seeking a Project Administrator to join the Chesterfield Substation team. You'll handle day-to-day admin, coordinate meetings, support training and help keep the project office running smoothly.

You'll work closely with the project team, be organised and proactive, and help welcome visitors and manage documentation, calendars, travel and venue arrangements as needed.

Qualifications

• Experience in administration, coordination or a similar support role.
• Organised with good attention to detail.
• Enjoys working with people and being part of a team.
• Confident communicating with different people in person and by email.
• Proficient with MS Outlook, Word, Excel, PowerPoint and Teams.

Responsibilities

• Support the project team with general day-to-day administration.
• Organise meetings, calendars and meeting rooms.
• Prepare agendas, presentations and meeting information.
• Take meeting minutes and track actions.
• Keep training and competency records up to date.
• Coordinate training bookings, inductions and certificates.
• Help organise workshops, team events and project away days.
• Book venues, catering, travel and accommodation when needed.
• Order stationery and office supplies.
• Help ensure the project office remains organised and welcoming.

Skills

Administration

Coordination

Teamwork

Communication

Attention to detail

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

This role does not provide visa sponsorship.

Based: Chesterfield

We're looking for a Project Administrator to join our team at Chesterfield Substation. This is a varied role where you'll get involved in lots of different areas of the project, from organising meetings and welcoming visitors to coordinating training, supporting events and helping with the day-to-day running of the project office.

You'll be working closely with the wider project team, so we're looking for someone who is friendly, organised and happy to get stuck in.

What will you be doing?

• Supporting the project team with general day-to-day administration
• Organising meetings, calendars and meeting rooms
• Preparing agendas, presentations and meeting information
• Taking meeting minutes and helping keep track of actions
• Keeping training and competency records up to date
• Coordinating training bookings, inductions and certificates
• Helping organise workshops, team events and project away days
• Booking venues, catering, travel and accommodation when needed
• Ordering stationery, refreshments and other office supplies
• Helping make sure the project office remains organised, professional and welcoming

What are we looking for?

• Has some experience in administration, coordination or a similar support role
• Is organised and has good attention to detail
• Enjoys working with people and being part of a team
• Is comfortable juggling different tasks and priorities
• Is confident communicating with different people, both in person and over email
• Is comfortable using Microsoft Outlook, Word, Excel, PowerPoint and Teams
• Has a positive, proactive approach and is happy to help wherever needed

About Us

Laing O'Rourke are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia.Certainty, reliability, quality – this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork.

We harness the power ofour experience, stretching back over a century and a half to deliver certainty for our clients.

As part of the Disability Confident scheme, we would like to enable access to candidates with long term conditions and disabilities through the ‘Offer an interview scheme'. This supports applicants that meet the essential criteria by offering an interview for the advertised position. Please let us know if you would like to opt in to this scheme and let us know if you require any adjustments for the interview process.

We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, please email [e-mail]