Project Administrator

Vercity; Greater London; Hybrid; GBP 30,000 - 38,000; Full time

Benefits offered by this job

30 days holiday + BH

Hybrid working

Competitive salary and benefits

Enhanced pension scheme

Job summary

Vercity seeks a confident, highly organised Project Administrator to support our project at North Middlesex University Hospital and across Middlesex and Essex. You will prioritise and manage multiple stakeholders, report to the Assistant General Manager and provide hands-on administrative support across project delivery.

The role requires excellent administration, communication and organisational skills, with experience in fast-paced, multi-stakeholder environments and a capability to handle

Qualifications

• First class administration and support skills with excellent attention to detail.
• Confident and professional organiser and communicator.
• Strong interpersonal skills with the confidence to engage senior stakeholders.
• Excellent written, presentation and organisational capability.
• Comfortable working to deadlines in fast-moving, multi-stakeholder settings.

Responsibilities

• Supporting delivery and compliance with the Project Agreement, finance documents and sub-contracts
• Coordinating office communications, documentation and record management
• Supporting service provider performance monitoring across hard and soft FM
• Assisting with insurance and legal claims management documentation
• Organising and supporting stakeholder meetings, committees and site reviews
• Producing high-quality Board packs to agreed standards and timelines
• Acting as a trusted operational partner to the General Manager(s)

Skills

Administration

Communication

Stakeholder management

Organisational skills

Job description

Vercity is looking for a confident, highly organised Project Administrator to play a pivotal role in the management of our project at North Middlesex University Hospital and an additional 3 hospitals across Middlesex and Essex.

This is a role for someone who is a natural and proven organiser who can prioritise and manage multiple stakeholders - internally and externally - right to Board level. You thrive in fast-moving,complex environments, enjoys working at the heart of an operational team and can support the administration needs of a team of 10.

Reporting to the Assistant General Manager, you'll provide hands‑on administrative support across all aspects of our project delivery, ensuring our contractual, financial and statutory obligations are met. Experience within facilities management and/or acute hospital settings in complex contractual projects would be a benefit, but the key skills are you administration skills and capability.

Key responsibilities

• Supporting delivery and compliance with the Project Agreement, finance documents and sub-contracts
• Coordinating office communications, documentation and record management
• Supporting service provider performance monitoring across hard and soft FM
• Assisting with insurance and legal claims management documentation
• Organising and supporting stakeholder meetings, committees and site reviews
• Producing high-quality Board packs to agreed standards and timelines
• Acting as a trusted operational partner to the General Manager(s)

The successful candidate

• First class administration and support skills with excellent attention to detail
• Confident and professional organiser and communicator
• Strong interpersonal skills with the confidence to engage senior stakeholders
• Excellent written, presentation and organisational capability
• Comfortable working to deadlines in fast-moving, multi-stakeholder settings

In Return

• A competitive salary and benefits package
• Enhanced pension scheme
• 30 days holiday + BH
• Working as part of a dedicated, site-based team with an element of hybrid working and travel across sites

If you enjoy working in a structured, fast‑paced environment and want to develop your career in a market-leading company, we'd love to hear from you.

For nearly 30 years Vercity has been the UK's leading provider of Asset and Infrastructure projects in the public sector, and an MSA leader in the SPV space. We are passionate about managing infrastructure to improve the lives of users and create a positive legacy in their communities. And that extends to offering great opportunities and environments for our people to thrive.

Our values are: Making a difference through Integrity, Collaboration and Professionalism - and we apply and work to them in every project and every team.