Project Administrator

ZipRecruiter; Glasgow; On-site; GBP 26,000 - 28,000; Full time

Job summary

An established industry player is seeking a dedicated Project Administrator to join their dynamic team in Glasgow. This role involves coordinating project administration, liaising with suppliers, and ensuring smooth operational delivery. You will be responsible for managing workload, processing new projects, and maintaining financial reports. With a focus on excellent communication and organizational skills, this position offers a competitive salary along with flexible benefits and a supportive work environment. If you thrive in a fast-paced setting and are ready to contribute to exciting projects, this opportunity is perfect for you.

Benefits

20 days annual leave, increasing to 25 days

8 public holidays

1 birthday holiday

Pension

Life Assurance

Flexible benefits

Qualifications

• Experience in Project/Commercial Administration or Assistant role.
• Strong IT skills and experience with project management software.

Responsibilities

• Coordinating engineers' workload and ensuring customer service excellence.
• Processing projects and creating work packs for engineers.

Skills

Project Administration

Billing/Invoicing

IT Skills

Communication Skills

Attention to Detail

Team Player

Tools

Project Management Software

Job description

Job Description

Murray Recruitment have an excellent position for a Project Administrator for a permanent position based in Glasgow City Centre.

The Project Administrator will work closely with the Project Manager to carry out project administration for the Division.

Responsibilities

1. Co-ordinating and planning engineers' workload.
2. Liaising with suppliers and ensuring first-class customer service at all times.
3. Liaising between customers and operations management to ensure smooth operational delivery meeting contract SLAs.
4. Processing new projects on the project management system and collating documentation.
5. Creating work packs for engineers i.e., drawings, equipment list, etc.
6. Raising equipment orders, as required to support the Project Manager.
7. Organising accommodation and overnight allowance.
8. Obtaining information from contractors to set up new accounts.
9. Updating monthly financial reports.
10. Generating and submitting applications for payment/invoices.
11. Processing part orders from wholesalers.
12. Attending and contributing to project meetings.
13. Providing cover for Planner.
14. Ad hoc tasks to support the projects division.

Experience / Skills

1. Experience working within a Project/Commercial Administration or Assistant position.
2. Billing or invoicing experience.
3. Excellent IT skills ideally with experience of using project management software.
4. Excellent communication and influencing skills.
5. Team player with the ability to work on own initiative.
6. Strong attention to detail and organised.

Offering

1. Starting salary £26k - £28k DOE.
2. Hours Monday - Friday 35 hours between 9 am - 5 pm.
3. Holidays are 20 days annual, increasing to 25 days after one year’s service and 8 days’ public and 1 day birthday holidays.
4. Pension.
5. Life Assurance.
6. Various other flexible benefits.

If you are interested in this position, please apply today by sending your CV!