Project Administrator

Boskalis S.R.L.; Aberdeen City; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

34 days holiday

Contributory pension

Private medical insurance

Death in service

Job summary

Boskalis Subsea Services in Aberdeen is looking for a Project Administrator to provide comprehensive Project Administration support to the Projects and Post Contract department. You will work in a dynamic environment, supporting project teams, organizing meetings, managing travel, and producing letters, emails, agendas and reports.

The role is full-time and office-based at 35 hours per week. You will take meeting minutes, ensure timely follow-ups, and uphold Boskalis core values while

Qualifications

• Excellent communication and interpersonal skills with ability to support and interface with people at all levels.
• Computer literate with experience of office applications, including Word, Excel, Outlook and PowerPoint.
• Ability to work using own initiative and plan and organise a high and varied workload.

Responsibilities

• Work in accordance with the Project Administration process and procedures and accompanying guidelines.
• Proactively support project teams in all aspects of day to day administration and service needs.
• Organise, schedule, and confirm internal and external meetings.
• Provide support/assistance for meetings, schedule and confirm travel arrangements including accommodation.
• Take minutes and capture actions during meetings when requested.
• Any other delegated responsibilities as instructed by line management or leadership teams.

Skills

Communication skills

Interpersonal skills

Office software proficiency

Education

Business Management Qualification – Desirable

Tools

Word

Excel

Outlook

PowerPoint

Job description

How you can make your mark

Make your mark as Project Administrator for Boskalis Subsea Services located in Aberdeen. The Project Administrator will provide comprehensive Project Administration support service to the Projects and Post Contract department.

Your responsibilities asProjectAdministrator

The main responsibilities of the role include, but are not limited too;

• Work in accordance with the Project Administration process and procedures and accompanying guidelines
• Proactively support project teams in all aspects of day to day administration and service needs
• Remain aware of and focused on internal and external customer requirements
• Demonstrate behaviours and attitude which align to and support Boskalis Subsea core values.
• Produce letters, emails, presentations, agendas, reports as required for the Department
• Monitor and manage email, including prioritizing and responding as required.
• Organise, schedule, and confirm internal and external meetings.
• Provide support/assistance for meetings, schedule and confirm travel arrangements including accommodation
• Take minutes and/during or capture actions during meetings when requested.
• Any other delegated responsibilities as instructed by line management or leadership teams within the timeframe specified, in a safe and efficient manner to meet business requirements

We offer

You can make your mark asProject Administrator if you have:

• Business Management Qualification – Desirable
• Previous experience gained as Project Administration/Executive Assistant in an office environment preferably Oil & Gas industry
• Computer literate with experience of office applications, including Word, Excel, Outlook and PowerPoint
• Excellent communication and interpersonal skills with ability to support and interface with people at all levels
• Ability to work using own initiative and plan and organise a high and varied workload and deal with changing/conflicting demands and priorities.
• Confidential, sincere and honest, with experience of dealing with confidential and highly sensitive information, and with a high level of professional and personal integrity

What you can expect

• A dynamic environment: A job that allows you to collaborate with a talented team of experts from different backgrounds and contribute to making a significant impact.
• Rewarding conditions:Besides a competitive salary, you will receive a holiday entitlement of 34 days, a contributory pension scheme, private medical insurance and death in service benefit. There is also a range of flexible benefits you can take advantage of including the opportunity to buy additional holidays each year.
• Career development: We offer you plenty of opportunities to bring out the best in yourself for example through (online) courses at our Boskalis academy.
• Opportunities to connect with colleagues across the organization: Through networking and knowledge-sharing sessions, events, and employee communities.

Extra information

• Your team:you will form part of a team of experienced Commercial (Projects and Post Contract) profession and will report into the Project Commercial Manager.
• Where you will work:Your location will be our office in Aberdeen.
• Full/part- time job:The position of Project Administrator is full time - office based, 35 hours per week.

About Boskalis

Working at Boskalis is about creating new horizons and sustainable solutions. In a world where population growth, an increase of global trade, demand for (new) energy and climate change are driving forces, we challenge you to make your mark in finding innovative and relevant solutions for complex infrastructural and marine projects.

In your job you will work for the offshore energy division. Boskalis has one of the largest global fleets of specialized offshore vessels, allowing us to carry out a broad range of offshore activities. We provide innovative and sustainable all-round solutions to tackle major worldwide maritime challenges. Our Offshore Energy division supports sustainable energy solutions such as wind energy as well as traditional fossil facilities. We’re involved in the entire journey from developing and transporting to maintaining and decommissioning these facilities.