Programmes Administrator

Bath; Bath; Hybrid; GBP 27,000 - 31,000; Part time

Benefits offered by this job

Hybrid work model

On-campus 2 days/week

Tuesday on-site requirement

Job summary

The University of Bath is seeking an organised administrator to join the Taught Programmes Team in the Faculty of Science. The role focuses on delivering and managing a portfolio of programmes, coordinating a range of programme-related administrative tasks, and ensuring a high-quality student experience.

We encourage applicants with strong digital literacy, ability to work under pressure, and good communication across multiple locations.

Qualifications

• HE background or equivalent experience.
• Organised individual able to work under pressure and manage conflicting priorities.

Responsibilities

• Teaching & Programme Support — lead operational administration to enable continued success of units and programmes across the Faculty and ensure smooth course delivery.
• Student and Academic Support — provide advice and information signposting.
• Records & Compliance — maintain accurate student records and ensure Data Protection and FOI compliance.
• Secretariat Support — support meetings and committees with minutes and regulation guidance.
• Assessment Cycle — support exams cycles, produce reports and lead Boards of Examiners meetings.

Job description

Salary Starting from £27,241, rising to £30,986pro rata

We are looking for an organised individual with an HE background or equivalent experience, who can work under pressure whist juggling conflicting priorities to join our busy Taught Programmes Team in the Faculty of Science. This is a responsible position that will suit an experienced administrator who enjoys working in a busy environment. The post can sometimes be challenging and involves dealing with a wide range of matters so you should have a proven track record of managing competing priorities and complex workflows.

You will be assisting with the delivery and management of a portfolio of programmes across the Faculty. You will play a key role in ensuring a high-quality student experience by coordinating taking responsibility for a range of programme-related administrative tasks, including:

• Teaching & Programme Support -Leading operational administration to enable the continued success of units and programmes across the Faculty and ensuring smooth course delivery.


• Student and Academic Support - Providing advice and information signposting


• Records & Compliance - Maintaining accurate student records and ensuring compliance with Data Protection and Freedom of Information regulations.


• Secretariat Support - Supporting various meetings and committees with minutes taking and providing relevant regulation guidance


• Assessment Cycle - Supporting the exams cycles throughout the academic year including producing reports and taking the lead in running for Boards of Examiners meetings

About you

We are looking for a pro‑active and self‑motivated individual to join our team. You will have strong digital literacy and be able to manage working under pressure at key points in the year. Your role would involve working closely with other team members and academic staff on site and in other locations so you will need excellent communication skills and a proactive approach to coordinating workflows with stakeholders across different geographic locations to ensure the smooth and efficient administration and operation of our degree programmes within the Faculty.

Experience in the use of University‑specific software (Moodle, SAMIS/SITS and Business Objects) is desirable though not essential. Most important is an interest in our work and a willingness to become fully involved in the life of the Faculty and its departments. We care about student and staff well‑being, excellent service and University reputation.

Further information

The Faculty brings together five departments, Physics, Chemistry, Life Sciences, Computer Science and Mathematics, the Taught Programmes Team provide administrative support, for students and academic staff, to enable student progression throughout the academic year. We have an excellent reputation for both research and teaching, providing world‑leading research and flexible courses across all of our departments.

This role is offered on a part‑time basis (22 hrs per week) and we currently offer a hybrid work model of both on campus and off campus working. This is not a remote working role and would involve a minimum of 2 days per week on campus with one of those days being a Tuesday as standard.

For any questions relating to this vacancy which are not answered in the advertisement or job description, please contact the Programmes Manager (Operations) Paula Gabriel for further detail: [e-mail]

We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equity and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students and encourage applications from all genders, backgrounds, and communities, particularly from under‑represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.

We’re continually expanding our benefits package to better support you and enhance your experience with us and the below is just an example of some of the many great benefits we offer:

• Generous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work life balance


• Generous employer contributory pension schemes


• Cycle to work scheme


• Electric vehicle salary sacrifice scheme


• Staff discount at Team Bath gym


• Staff benefits include discounted postgraduate tuition and language courses, alongside a wide range of personal and professional development opportunities such as apprenticeships, LinkedIn Learning, and more


• Local discounts, including free entry to the Holburne Museum in Bath


• An excellent reward package that recognises the talents of our diverse workforce


• Employee assistance services through Health Assured, including access to the Wisdom app

We’re committed to creating a health‑supporting working environment where everyone can thrive and be at their best. We offer a range of resources to enable you to do that from your first day here, including:

• Staff support groups and networks


• A network of Staff Wellbeing Champions


• A suite of tools, resources and frameworks that enable you to be at your best and thrive

Right to Work in the UK:We do not assess immigration or right to work status until offer stage. Being invited to interview does not guarantee you are eligible for visa sponsorship and all offers are conditional on meeting right to work requirements. Further information is available on our application support webpage.

Anonymous shortlisting: We are constantly seeking to reduce the unconscious bias that enters any assessment process, with the goal of creating an inclusive and equal assessment process. To support this, personal details such as your name, may be removed from application forms at the initial shortlisting stage.