Programme Support Officer

Public Health Wales; Cardiff; On-site; GBP 26,000 - 34,000; Full time

Job summary

Public Health Wales is recruiting a Programme Support Officer on a fixed-term/secondment for 9 months to support and lead service transformational projects within the Research, Data and Digital Directorate.

Reporting to the Programme Manager, you will provide governance and robust administrative support to develop project plans, risk logs, DPIAs and meeting papers, and to coordinate reviews across programmes.

Qualifications

• Experience delivering governance and administrative support for programmes.
• Ability to develop plans, risk registers and DPIAs.
• Experience coordinating meetings and documenting actions.
• Strong stakeholder communication and organisational skills.

Responsibilities

• Provide governance and administrative support for projects.
• Develop and maintain programme documents and reports.
• Coordinate meetings, minute-taking and action tracking.
• Liaise with stakeholders to ensure milestones are met.

Skills

Governance

Administrative support

Programme management

Stakeholder liaison

Tools

SharePoint

Job description

This post is a fixed term/secondment for 9 months due to maternity cover. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Are you a highly motivated and skilled individual looking for an exciting Programme Support Officer opportunity to support and lead service transformational projects? If the answer is yes then we'd love to hear from you.
You Will Provide Portfolio, Programme And Project Management Administrative Support To Teams Within The Research, Data And Digital Directorate, Such As

• Real Time Suspected Suicide Surveillance (RTSSS)
• Child Death Review Programme (CDRP)
  

Reporting to the Programme Manager, you will be responsible for providing professional robust governance and efficient administrative support enabling the delivery of successful programmes/projects. This will involve working with key stakeholders to design, plan, manage and deliver the programmes/projects on time and to agreed goals, objectives, resources, milestones, and measures of success which deliver the programme/project objectives.
You will be expected to work across multiple programmes/projects and be able to easily adapt to meet organisational priorities.

• To develop and maintain key reporting documents and programme documentation including (but not limited to) programme/project plans, impact assessments (including DPIA) issue logs and risk registers. Escalate issues and risks as appropriate.
• Assist the Programme Manager and Consultant by providing administrative support for meetings involving accurate recording of minutes and action notes and timely circulation of papers, generating reports, and maintaining effective audit trails, version control and tracking processes using SharePoint.
• Act as a first point of contact and reference for the identified programmes/projects for queries and information. Dealing with and responding effectively to queries from stakeholders providing relevant information as appropriated.
• To assist with the development of service specifications and subsequent monitoring requirements which enable evidencing delivery of required outcomes.
• Coordinate and manage programme/project activities, ensuring effective delivery and compliance with organisational standards.
  

We are Public Health Wales – the national public health agency in Wales. Our purpose is 'Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important.
We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
For further details / informal visits contact: Name: Dr Rosalind Reilly Job title: Public Health Consultant Email address: [e-mail]