Programme Support Assistant

Belfast Zoo; Belfast City District; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Belfast City Council is seeking a full-time, fixed-term contract post until 31 December 2027 to support the PEACEPLUS Programme administration. The postholder will work under the Peace Programme Lead Officer providing a comprehensive range of business support activities and ensuring the smooth running of daily office activities.

The role includes establishing records, coordinating meetings and travel, updating monitoring records, and assisting with communications materials and publicity in line

Responsibilities

• Provide administrative support to the Peace Programme unit to ensure the smooth running of daily office activities and assist the Lead Officer in providing advice and guidance to staff in the unit on administrative matters.
• Establish and maintain appropriate administrative records, filing systems and processes, and assist with the update of monitoring records and databases using both manual and electronic systems.
• Schedule and coordinate meetings, events, activities, and travel across the team including supporting related boards and steering groups, compiling and issue of agenda, meeting papers and reports, and follow up on action items to ensure timeline are met.
• Support the implementation of the Plan and its communications strategy through the coordination and preparation of communications and publicity materials including liaising with the SEUPB.
• Coordinate the provision of goods and services including the ordering, servicing and maintenance of the unit’s office supplies and equipment, for example, IT equipment, in accordance with the council, departmental and section procedures.

Job description

City & Neighbourhood Services Department

There is currently one full-time, fixed term contract post until 31 December 2027, subject to review.

As females are currently known to be under-represented in this job group, in Belfast City Council, applications from this group would be particularly welcome.

And as young people (people under the age of 35), people with a disability and people from minority ethnic communities are currently under-represented in Belfast City Council, applications from these groups would be particularly welcome.

As part of our commitment to equality of opportunity we offer a Guaranteed Interview Scheme (GIS) for disabled applicants who meet the essential criteria for the post.

Belfast City Council is an Equal Opportunities Employer.

All applications for employment are considered strictly on the basis of merit.

You will be responsible to the Peace Programme Lead Officer for the provision of a comprehensive range of Business Support activities in relation to the administration, implementation, and effective delivery of the PEACEPLUS Programme, financed through EU and managed by the Special EU Programmes Body (SEUPB).

The postholder will specifically:

• Provide administrative support to the Peace Programme unit to ensure the smooth running of daily office activities and assist the Lead Officer in providing advice and guidance to staff in the unit on administrative matters.
• Establish and maintain appropriate administrative records, filing systems and processes, and assist with the update of monitoring records and databases using both manual and electronic systems.
• Schedule and coordinate meetings, events, activities, and travel across the team including supporting related boards and steering groups, compiling and issue of agenda, meeting papers and reports, and follow up on action items to ensure timeline are met.
• Support the implementation of the Plan and its communications strategy through the coordination and preparation of communications and publicity materials including liaising with the SEUPB.
• Coordinate the provision of goods and services including the ordering, servicing and maintenance of the unit’s office supplies and equipment, for example, IT equipment, in accordance with the council, departmental and section procedures.

About the department

With over 1,400 staff the City and Neighbourhood Services Department delivers frontline services essential to the daily lives of Belfast residents. This includes:

• Open Space & Street Scene– Managing parks, green spaces, and street cleansing operations.
• Neighbourhood Development & Regeneration– Overseeingcommunity centres, health and wellbeing initiatives, active living, and community safety.
• Regulatory & City Services– Providing environmental health services, dog and pest control, port health, emergency planning, and bereavement services.
• Strategic Waste Management– Leadingwaste collection, recycling, and fleet management.

This department is committed to deliveringcustomer-focused, cost-efficient, and impactful servicesto enhance the quality of life in Belfast.

City & Neighbourhood Services Department

City & Neighbourhood Services Department