Peace Programme Administrative Coordinator (Fixed-Term)

Belfast Zoo; Belfast City District; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Belfast City Council is seeking a full-time, fixed-term contract post until 31 December 2027 to support the PEACEPLUS Programme administration. The postholder will work under the Peace Programme Lead Officer providing a comprehensive range of business support activities and ensuring the smooth running of daily office activities.

The role includes establishing records, coordinating meetings and travel, updating monitoring records, and assisting with communications materials and publicity in line

Responsibilities

• Provide administrative support to the Peace Programme unit to ensure the smooth running of daily office activities and assist the Lead Officer in providing advice and guidance to staff in the unit on administrative matters.
• Establish and maintain appropriate administrative records, filing systems and processes, and assist with the update of monitoring records and databases using both manual and electronic systems.
• Schedule and coordinate meetings, events, activities, and travel across the team including supporting related boards and steering groups, compiling and issue of agenda, meeting papers and reports, and follow up on action items to ensure timeline are met.
• Support the implementation of the Plan and its communications strategy through the coordination and preparation of communications and publicity materials including liaising with the SEUPB.
• Coordinate the provision of goods and services including the ordering, servicing and maintenance of the unit’s office supplies and equipment, for example, IT equipment, in accordance with the council, departmental and section procedures.

Job description

Belfast City Council is seeking a full-time, fixed-term contract post until 31 December 2027 to support the PEACEPLUS Programme administration. The postholder will work under the Peace Programme Lead Officer providing a comprehensive range of business support activities and ensuring the smooth running of daily office activities.

The role includes establishing records, coordinating meetings and travel, updating monitoring records, and assisting with communications materials and publicity in line