Programme Finance Administrator

Mace; London; Hybrid; GBP 100,000 - 125,000; Part time

Job summary

An established industry player is seeking a finance administration professional to enhance financial operations for a major programme. This role involves managing invoicing, ensuring compliance, and providing insights to support programme objectives. The ideal candidate will have strong Excel skills, experience with accounting systems, and a relevant qualification. Join a forward-thinking organization that values integrity, client focus, and collaboration, and be part of a team committed to delivering excellence while fostering an inclusive environment. Opportunities for flexible working arrangements are available, making this a great chance to balance professional and personal commitments.

Qualifications

• Experience with accounting systems, particularly Oracle and TM1.
• Strong Excel skills and ability to manage financial operations.

Responsibilities

• Manage client billing processes and oversee invoice processing.
• Track payments and maintain records of financial transactions.
• Assist with preparation of financial reports and audits.

Skills

Intermediate/advanced Excel

Communication skills

Problem-solving

Data analysis

Education

A level standard qualification or equivalent

Undergraduate degree or equivalent

ACA or ACCA qualification or equivalent

Tools

Oracle

TM1

Job description

Position status: This opportunity is for a secured role that is due to commence in April subject to approval. If you would like to be considered as we progress with this position, please click to apply.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

We are seeking a highly skilled finance administration professional to assist with the financial operations of a major programme involving multiple sub-consultants. The successful candidate will be responsible for processing invoices, ensuring compliance, and providing financial insights to support the programme's objectives.

You’ll be responsible for:

• Managing client billing processes, including application to payment and the creation and distribution of invoices.
• Overseeing the processing of invoices from sub-consultants, ensuring accuracy and timely payment.
• Liaising with sub-consultants to ensure accurate and timely submission of timesheets, expenses and other financial data as required.
• Tracking payments and following up on overdue accounts to maintain cash flow.
• Maintaining detailed records of all financial transactions and ensuring compliance with company policies.
• Managing reporting of programme budgets and forecasts.
• Assisting with preparation of financial reports to the programme director and other stakeholders.
• Ensuring all financial activities comply with relevant regulations and standards.
• Conducting regular audits to ensure adherence to financial policies and procedures.
• Assisting with identifying and managing financial risks associated with administration of the programme.

You’ll need to have:

• Intermediate/advanced excel experience.
• A level standard qualification (or equivalent).
• Demonstrable hands-on experience of using accounting systems (Oracle and TM1 preferred).
• Undergraduate degree (or equivalent).
• ACA or ACCA qualification or equivalent (or be working towards the same).
• Personal Competencies:

• Collaborates well with internal and external stakeholders, building trusting and respectful relationships.
• Demonstrates clear, concise written and verbal communication.
• Uses their own judgment to make decisions and escalate problems when necessary.
• Adapts and reacts well to changing priorities and requirements.
• Acts inclusively, treats all people with respect in a fair and consistent manner.
• Takes ownership to identify, solve and overcome challenges.
• Leads by example and delivers on commitments.
• Uses data, data analysis or other evidence to support solution finding process.
• Works in a systematic, methodical and orderly way.
• Seeks opportunities to learn and share knowledge.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.