Programme Finance Administrator

Mace Group; London; Hybrid; GBP 100,000 - 125,000; Part time

Job summary

An established industry player is seeking a skilled finance administration professional to support financial operations for a major programme. This role involves managing client billing, processing invoices, and ensuring compliance with financial regulations. The ideal candidate will possess strong Excel skills and experience with accounting systems, along with a collaborative mindset to build relationships with stakeholders. Join a company that values integrity and client focus, and be part of a team that is committed to creating transformative impacts in communities. Flexible working options are available, making this an exciting opportunity for those looking to excel in their careers.

Qualifications

• Experience in financial operations and managing client billing processes.
• Hands-on experience with accounting systems and advanced Excel skills.

Responsibilities

• Manage client billing processes and oversee invoice accuracy.
• Track payments, maintain financial records, and ensure compliance.

Skills

Intermediate/advanced Excel

Communication Skills

Problem Solving

Data Analysis

Education

A level standard qualification

Undergraduate degree

ACA or ACCA qualification

Tools

Oracle

TM1

Job description

Position status: This opportunity is for a secured role that is due to commence in April subject to approval. If you would like to be considered as we progress with this position, please click to apply.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

We are seeking a highly skilled finance administration professional to assist with the financial operations of a major programme involving multiple sub-consultants. The successful candidate will be responsible for processing invoices, ensuring compliance, and providing financial insights to support the programme's objectives.

You’ll be responsible for:

• Managing client billing processes, including application to payment and the creation and distribution of invoices.
• Overseeing the processing of invoices from sub-consultants, ensuring accuracy and timely payment.
• Liaising with sub-consultants to ensure accurate and timely submission of timesheets, expenses and other financial data as required.
• Tracking payments and follow up on overdue accounts to maintain cash flow.
• Maintaining detailed records of all financial transactions and ensure compliance with company policies.
• Managing reporting of programme budgets and forecasts.
• Assisting with preparation of financial reports to the programme director and other stakeholders.
• Ensuring all financial activities comply with relevant regulations and standards.
• Conducting regular audits to ensure adherence to financial policies and procedures.
• Assisting with identifying and managing financial risks associated with administration of the programme.

You’ll need to have:

• Intermediate/advanced excel experience.
• A level standard qualification (or equivalent).
• Demonstrable hands-on experience of using accounting systems (Oracle and TM1 preferred).
• Undergraduate degree (or equivalent).
• ACA or ACCA qualification or equivalent (or be working towards the same).
• Personal Competencies:
• Collaborates well with internal and external stakeholders, building trusting and respectful relationships.
• Demonstrates clear, concise written and verbal communication.
• Uses their own judgment to make decisions and escalate problems when necessary.
• Adapts and reacts well to changing priorities and requirements.
• Acts inclusively, treats all people with respect in a fair and consistent manner.
• Takes ownership to identify, solve and overcome challenges.
• Leads by example and delivers on commitments.
• Uses data, data analysis or other evidence to support solution finding process.
• Works in a systematic, methodical and orderly way.
• Seeks opportunities to learn and share knowledge.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.