Programme Finance Administrator

TN United Kingdom; London; Hybrid; GBP 100,000 - 125,000; Part time

Job summary

An established industry player is seeking a highly skilled finance administration professional to enhance the financial operations of a major programme. This role involves managing client billing, overseeing invoice processing, and ensuring compliance with financial standards. The ideal candidate will possess advanced Excel skills and experience with accounting systems, contributing to effective financial insights and reporting. Join a dynamic team that values integrity, safety, and collaboration, and be part of a transformative journey that impacts communities and societies. Embrace the opportunity to work in a flexible environment that welcomes diverse candidates and fosters professional growth.

Qualifications

• Experience in managing client billing processes and overseeing invoice accuracy.
• Ability to conduct regular audits and ensure compliance with financial policies.

Responsibilities

• Manage client billing processes and oversee invoice processing from sub-consultants.
• Track payments, maintain records, and assist in financial reporting.

Skills

Intermediate/advanced Excel

Accounting systems (Oracle, TM1)

Communication skills

Problem-solving

Education

ACA or ACCA qualification or equivalent

Tools

Oracle

TM1

Job description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our website.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult and define the people we want to join us on our journey. They are:

• Safety first - Going home safe and well
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

We are seeking a highly skilled finance administration professional to assist with the financial operations of a major programme involving multiple sub-consultants. The successful candidate will be responsible for processing invoices, ensuring compliance, and providing financial insights to support the programme's objectives.

You’ll be responsible for:

• Managing client billing processes, including application to payment and the creation and distribution of invoices.
• Overseeing the processing of invoices from sub-consultants, ensuring accuracy and timely payment.
• Liaising with sub-consultants to ensure accurate and timely submission of timesheets, expenses, and other financial data as required.
• Tracking payments and following up on overdue accounts to maintain cash flow.
• Maintaining detailed records of all financial transactions and ensuring compliance with company policies.
• Managing reporting of programme budgets and forecasts.
• Assisting with the preparation of financial reports to the programme director and other stakeholders.
• Ensuring all financial activities comply with relevant regulations and standards.
• Conducting regular audits to ensure adherence to financial policies and procedures.
• Assisting with identifying and managing financial risks associated with the administration of the programme.

You’ll need to have:

• Intermediate/advanced Excel experience.
• Demonstrable hands-on experience of using accounting systems (Oracle and TM1 preferred).
• ACA or ACCA qualification or equivalent (or be working towards the same).
• Personal Competencies: Collaborates well with internal and external stakeholders, building trusting and respectful relationships. Demonstrates clear, concise written and verbal communication. Uses their own judgment to make decisions and escalate problems when necessary. Adapts and reacts well to changing priorities and requirements. Acts inclusively, treating all people with respect in a fair and consistent manner. Takes ownership to identify, solve, and overcome challenges. Leads by example and delivers on commitments. Uses data, data analysis, or other evidence to support the solution-finding process. Works in a systematic, methodical, and orderly way. Seeks opportunities to learn and share knowledge.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.