Programme and Committees Officer

Membershipbespoke; London; Hybrid; GBP 28,000 - 30,000; Full time

Job summary

An established industry player is seeking a Programme and Committees Officer to join their dynamic team. This role offers the chance to oversee various projects, working closely with medical professionals to enhance clinical practices. You'll be instrumental in supporting committees, preparing materials, and managing stakeholder communications. With a hybrid working model, this position allows for a balance between office and home work. If you thrive in a collaborative environment and are passionate about making a difference in the medical field, this is the perfect opportunity for you.

Benefits

Excellent holiday allowance

Pension contribution

Qualifications

• Significant committee administration experience, including minuting and producing summaries.
• Experience of working on issues relating to professional practice and education.

Responsibilities

• Overseeing a range of projects and supporting the development of guidance.
• Organising and attending internal and external meetings, preparing committee minutes.

Skills

Committee Administration

Project Management

Stakeholder Engagement

Communication Skills

Research Skills

Education

Bachelor's Degree

Job description

Programme and Committees Officer

£28k-£30k per annum + excellent holiday allowance and pension contribution

Location London - Hybrid working 1-2 days in the office; 3-4 days at home

9-month FTC – Maternity cover

Interviews 8^th/9^th May

Start Date 12^th May 2025

My client a reputable professional body (Medical) has an exciting opportunity to join their busy and friendly team of 12 as Programme and Committees Officer on a 9 month fixed term contract for a maternity cover.

Purpose of the role

Programmes - Overseeing a range of projects of varying sizes, working closely with medical leads and management to put plans into practice. For example, supporting the development of guidance, developing and documenting new processes with input from multiple stakeholders, preparing communication materials and managing surveys.

Committee Support - Organising and attending internal and external meetings, preparing committee minutes and following up on actions, as well as ongoing liaison with the chair and committee members regarding committee business.

Job description

Programmes

Activities include:

• Supporting excellence in clinical practice by running our programme of reviews. These occur when a hospital invites the organisation to review the care provided within its facilities, to help identify areas for improvement.
• Working with medical professionals to prepare guidance and information materials for our membership.
• One-off and ad hoc projects on particular areas such as developing new sections of content for the website, or setting-up and helping to analyse surveys on areas of interest.

• Handling wide-ranging enquiries from members and stakeholders on relevant issues,
• Coordinating the preparation of consultation responses, letters and presentations on key issues,
• Organising external meetings with stakeholders (e.g. other medical or patient groups, NHS bodies, international visitors and implant suppliers),
• Attending meetings or conferences on behalf of the organisation and reporting back on issues discussed,
• Monitoring external relevant developments (in policy or media), communicating them internally, identifying any issues/challenges/implications for the organisation nd liaising over whether follow-up is required (e.g. developments with the NHS 10 year plan, career structures, private practice requirements, medicolegal issues, etc.)
• Fostering links and information-sharing between the organisation and key stakeholders.

Committees

The post holder is responsible for supporting a portfolio of committees with oversight from the Head of Education and Programmes. Activities include:

• Agreeing and communicating meeting dates;
• Preparing agendas and papers for meetings, and writing up minutes;
• Supporting committee-led projects;
• Coordinating follow-ups and keeping in regular contact with committee members in relation to any developments;
• Matters relating to nominations/appointments/membership;
• Liaising with other staff involved in such projects to ensure they are kept updated on committee decisions or developments.
• Updating CRM
• Liaising with the finance team

In addition to the tasks above, the post holder will also:

• Engage and work collaboratively with all members of the wider team, in particular the Senior Management Team, Executive and Council members
• Carry out other duties as appropriate to the grade and nature of the post as directed.
• Adhere to the policies, procedures and working practices.
• Consider data protection aspects when using any information about members and other contacts.

Person specification

Significant committee administration experience, including organising and attending meetings, minuting and producing summaries and reports.	Essential
Experience of close working with senior board or committee members and working effectively with them to develop and deliver projects.	Essential
Experience of working on issues relating to professional practice, training and education, and or/research ideally within the health sector.	Desirable
Experience of managing projects, working with multiple stakeholders within projects, and handling differing viewpoints.	Essential
Experience of working with patients and/or lay people and involving them in projects.	Desirable
Experience of working in a customer-focused environment. Able to appreciate the expectations and requirements of members, course attendees, etc.	Essential
Experience of assimilating knowledge gained through reading, attending events/ meetings, and reporting back on issues of importance in a clear and concise manner.	Essential
Experience of writing for different audiences, and planning/drafting communications to support the delivery of a project.	Essential

To apply to this role of Programme and Committees Officer please send your CV

Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.

membershipbespoke is acting as recruitment business in relation to this role. membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.