Programme Administration Officer

Right to Succeed; Liverpool; On-site; GBP 60,000 - 80,000; Full time

Job summary

A community-focused organization based in Liverpool is seeking a highly organized Programme Administration Officer to provide administrative support to Regional Programme Directors. Candidates should have at least 2 years of experience in an administrative role and strong ICT and communication skills. This role offers an exciting opportunity to contribute to a growing team.

Qualifications

• At least 2 years of experience in an administrative role.
• Experience in arranging meetings and managing calendars.
• Experience in organizing and maintaining files.

Responsibilities

• Support administration requirements of Regional Directors.
• Organize and maintain files and documentation.
• Assist with scheduling appointments and preparing materials.
• Manage correspondence and respond to inquiries professionally.
• Coordinate travel arrangements as needed.
• Prepare reports and presentations.

Skills

Organisational skills

Excellent communication skills

ICT skills

Prioritisation skills

Discretion and confidentiality

Tools

Google Suite

Job description

Role Summary

We are seeking a highly organised and detail-oriented Programme Administration Officer to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to our Regional Programme Directors and across programmes to ensure the smooth operation of the function. This role requires proficiency in various software applications, excellent communication skills and a proactive, flexible approach to support us as we enter into an exciting period of growth.

Key Objectives of the Job

Working closely with the Chief Programmes Officer, Regional Programme Directors and the Administration & Governance Manager, this person will:

• Support the administration requirements of the Regional Directors and Programme teams.
• Organise and maintain files, records, and documentation as required.
• Schedule appointments and meetings, and prepare necessary materials.
• Assist with managing correspondence and respond to enquiries in a professional and timely manner.
• Assist with data entry and maintain databases as required.
• Coordinate travel arrangements and itineraries as required.
• Prepare reports, presentations, and correspondence as needed.
• Support team members with various projects and tasks.
• Support teams with minute-taking for meetings.
• Support teams with the planning and coordination of various events.
• Support teams with funder reporting and events requirements if required.

Experience required

• At least 2 years of experience in an administrative role.
• Experience of arranging meetings, managing calendars, supporting the tracking of organisational progress and arranging travel for senior staff.
• Experience of organising and maintaining files across multiple departments.

Skills

• Strong organisational, prioritisation, and planning skills with the ability to meet deadlines.
• Excellent ICT skills, confident with using new pieces of software/online tools for daily administration and project work. Previous use of Google Suite is preferred, but training will be given.
• Excellent communication skills, both written and verbal.
• Confidentiality, discretion and sensitivity whilst carrying out all aspects of the role.
• Flexible attitude and willingness to undertake a variety of tasks.

Knowledge & Qualifications

• Understanding and/or lived experience of the issues facing the communities affected by deprivation (desirable)

Link to full job description: https://www.righttosucceed.org.uk/careers

How to Apply

To apply for this position, please submit a CV and a supporting statement including your motivation for applying and how you meet the criteria for the role to [e-mail] by 9:00am on Tuesday 30th September 2025.

Your supporting statement must not exceed two pages and should cover your motivation for applying for the role and how your skills and experience meet the criteria outlined in the Person Specification. This is also your opportunity to evidence the written communication skills that will be necessary for the role. Unfortunately, we can’t consider any candidates who do not submit a supporting statement.

Right to Succeed reserves the right to close this vacancy earlier without prior notice. This decision may be made for various reasons, including but not limited to changes in business needs or the identification of a suitable candidate. Candidates are advised to apply as early as possible.

If you need any advice or guidance on the application process, please contact [e-mail]

Timetable

Applications invited by 9:00am on Tuesday 30th September 2025
First Stage Interviews: Tuesday 7th October 2025
Second Stage Interviews: Friday 10th October 2025

These dates may be subject to change.

Queries

For queries about the role or, for additional information, please contact: [e-mail]