Professional Practice Systems Administrator

London South Bank University; Greater London; On-site; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Holiday entitlement 26.5 days

Professional development opportunities

Flexible working

Job summary

London South Bank University (LSBU) invites applications for a Professional Practice Systems Administrator to support nursing, midwifery and allied health placements across Southwark and Croydon campuses. You will work with the Professional Practice Team to manage student records, DBS and health checks, and placement platforms such as InPlace, ePad and eMora, enabling a positive placement experience.

You should have practical admin experience, strong IT/data skills and excellent communication,

Qualifications

• Practical administrative experience, ideally within a higher education environment.
• Excellent organisational skills to manage high-volume workload and meet deadlines.
• Strong IT and data management skills with accurate record-keeping.
• Excellent communication and customer service to handle enquiries professionally.
• Proactive and flexible approach, able to use initiative and adapt to new systems.

Responsibilities

• Provide day-to-day administrative support across the student placement journey.
• Maintain accurate student and placement records and databases.
• Support DBS and Occupational Health checks and pre-placement compliance.
• Assist with placement systems and respond to enquiries from students and staff.
• Help ensure deadlines are met throughout the academic year.

Skills

Administrative experience

Organisational skills

IT & data management

Communication & customer service

Tools

InPlace

ePad

eMora

Job description

About Us

It’s an exciting time to join London South Bank University (LSBU) Group. With the launch of our new LSBU Group Strategy, Connecting, we’re shaping the future of tertiary education for a global, technology-driven economy – rooted in London.

Professional and technical education has been central to LSBU Group’s mission since our founding in 1892. Today, as London’s first integrated tertiary education group, we continue to lead the way on learner-centred, skills-focused education.

Comprising London South Bank University, South Bank Colleges and South Bank Academies, connectivity lies at the heart of all we do.

Since 2019, LSBU Group has grown beyond its three founding institutions to form a powerful network of learners, staff, alumni, employers and policymakers – united in our mission: to challenge social and economic inequalities through applied education, insight and partnership.

We are a powerhouse for inclusive education, enterprise and economic growth, connecting potential to opportunity and enabling people to thrive. Our Group network enables us to create learning pathways and connect people and organisations. This ensures learners are supported through the education system to achieve their full potential and can contribute their skills and energies locally and to wider society.

Our new strategy, Connecting , sets out a bold, ambitious vision for LSBU Group and it’s developed in collaboration with colleagues, student groups, partners and stakeholders.

Focused on delivering good jobs for all our learners, we are proud to be employer and skills led, delivering excellent professional and technical teaching which supports future talent and careers to deliver impact for London and beyond.

Working for us

Turning passion into purpose

Our ambition is to create educational pathways that empower people of all backgrounds and talents to realise their aspirations, add to the knowledge base, and contribute their skills and drive to wider society.

To realise our ambition, we need people with energy, courage and imagination, who are enthused by our vision and recognise our values as theirs; people who bring ideas to enrich our approach to learning, research and innovation; collaborative people who love creating and spreading knowledge; brilliant people who seek growth and yearn to make a positive, personal difference.

At LSBU Group, you will get to contribute to a vibrant and dynamic culture, which is fuelled by purpose, built around people, and is genuinely diverse. You will be trusted and recognised for your unique contribution.

You will be part of a great team, turning your passion into purpose.

Role Overview

Join London South Bank University’s (LSBU) College of Health and Life Sciences as a Professional Practice Systems Administrator, providing essential administrative support to the delivery of high-quality professional practice placements for our nursing, midwifery and allied health students. The College delivers a diverse portfolio of health and life sciences programmes across our Southwark and Croydon campuses, working in close partnership with over 60 NHS Trusts and a wide network of healthcare and professional practice providers. Our commitment to an excellent student experience and the development of future healthcare professionals is supported by strong relationships with our placement partners. As part of our busy and collaborative Professional Practice Team, you will play an important role in ensuring the smooth and effective administration of student placements, helping students meet the necessary requirements and supporting the delivery of a positive and successful practice learning experience.

In this varied and rewarding role, you will provide day-to-day administrative support across all stages of the student placement journey, working closely with students, academic colleagues and external healthcare partners. Your responsibilities will include maintaining accurate student and placement records, managing databases, supporting pre-placement compliance activities such as Disclosure and Barring Service (DBS) and Occupational Health checks, and providing guidance on specialist placement systems and platforms, including InPlace, ePad and eMora. You will respond to a range of student and staff enquiries, support placement-related processes and activities, assist with student record updates and follow-up actions, and help ensure key deadlines are met throughout the academic year. This is an excellent opportunity for an organised, proactive and customer-focused administrator who enjoys working in a busy team environment, building positive working relationships and contributing to a service that makes a real difference to students and their professional development.

About You

• Practical administrative experience, ideally within a higher education environment, with experience of supporting students and responding to enquiries both face-to-face and online.
• Excellent organisational skills, with the ability to manage a varied and high-volume workload, prioritise competing demands and meet deadlines calmly and efficiently.
• Strong IT and data management skills, with experience of maintaining accurate records, managing databases and using administrative systems. Experience of student records or placement management systems would be an advantage.
• Excellent communication and customer service skills, with the ability to build effective working relationships, handle sensitive enquiries and resolve queries professionally and appropriately.
• A proactive and flexible approach, with the ability to use initiative, work independently and as part of a team, solve problems and adapt to new systems, processes and changing priorities.

Benefits

As a leading Higher Education Institution LSBU offers staff a highly competitive benefits package including holiday entitlement starting at 26.5 days per annum, professional development opportunities and flexible working.

Application Details

• The closing date for applications is Monday 23 November 2026 at 23:59
• Interview/assessment - week commencing 7 December 2026

We are happy to talk flexible working and reasonable adjustments and aim to make our recruitment and selection process accessible to all, please contact us to discuss any support you need. The diversity of LSBU’s staff and students is a source of our strength and the richness of ideas and perspectives that this diversity brings makes LSBU a unique place to work.

We reserve the right to close the vacancy early, should we receive sufficient applications.