Production Coordinator

Associated Press; Greater London; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Paid vacation and sick days

Paid parental leave

Job summary

The Associated Press in London is seeking a highly organized Coordinator to join AP Content Services, supporting assignment sales and production operations across clients and vendors. You will manage briefs, budgets, schedules, invoicing, and content delivery while coordinating crews and equipment.

The role requires multitasking, strong communication, and occasional night/weekend work. Experience in media production, Salesforce and Adobe is a plus; a detail-oriented team player will thrive in

Qualifications

• Proficiency in Microsoft Office or equivalent.
• Knowledge of video workflows and photo production.
• Excellent interpersonal and written communication skills.
• Highly motivated, independent and detail-oriented.
• Ability to work nights and weekends when required.
• Eagerness to learn new systems and processes.

Responsibilities

• Log and track new projects, vendors and clients.
• Track revenue and costs.
• Support invoicing and billing enquiries for freelancers and crews.
• Assist with draft budgets, production schedules and workflows.
• Coordinate crewing and equipment resources, budgets and pricing.
• Monitor progress of shoots; ensure on schedule and meet specs.
• Edit stills and video, metadata entry.
• Perform quality control on fulfilled jobs.
• Upload content to portals.
• Update video crew and photographer databases.
• Send contracts to clients.
• Assist with inbound enquiries regarding AP Content Services products.

Skills

Office suite

Video workflows

Photography

Communication

Detail oriented

Night/weekend availability

Willingness to learn

Tools

Adobe

Salesforce

Job description

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The Associated Press is an independent global news organization dedicated to factual reporting. Founded in 1846, AP today remains the most trusted source of fast, accurate, unbiased news in all formats and the essential provider of the technology and services vital to the news business. More than half the world's population sees AP journalism every day.

Why this role matters:

The Associated Press is seeking a highly organised and detail-focused Coordinator to join the AP Content Services team, the commercial arm of the Associated Press, reporting to the Head of Production. The coordinator plays a key role in day-to-day administration and management operations for content services, photo and video assignment sales.

What you will do:

You will work with internal and external contacts across various departments, including sales, marketing, finance, accounts receivable and legal. Your duties include the collection of assignment details from sales managers and clients, creation and updating of assignment briefs, call sheets, assisting with crew selection, communicating shoot requirements to production teams, communicating directly with clients to understand their requirements and also budgets and pricing, delivering the generated content to clients and reconciling billing and cost reports. You will also:

• Log and keep track of new projects, vendors and clients.
• Track revenue and costs.
• Support the production team in handling invoicing and billing enquiries relating to freelancers and crews being used for assignments.
• Assist on draft budgets, production schedules and workflows.
• Coordinate crewing and equipment resources plus budgets and pricing.
• Monitor end-to-end progress of multiple shoots simultaneously, including close communication with crew on designated shoot days making sure jobs are on schedule and will meet client specification.
• Edit stills and video, metadata entry.
• Perform quality control on fulfilled jobs.
• Upload content to various portals.
• Update video crew and photographer databases.
• Send contracts to clients.
• Assist with inbound enquiries regarding AP Content Services products.

Who you are:

The successful candidate will be motivated, independent, and able to manage multiple projects at a time in a fast-paced environment with an eye for detail. They will possess a blend of business, project, technical and communication skills, must be highly self-motivated, able to multi-task and meet tight deadlines in a demanding market. To be considered, you must be detail-oriented, have flexibility with scheduling and be available to occasionally work nights and weekends. The ability to work in a team environment, be adept at problem solving, priority driven, and able to work effectively in a fast-paced environment with all levels of management and clients is key to success in this role.

This is an exciting role within a growing department working across a multitude of products. The ability to edit videos would be a plus.

Required:

• Proficiency in Office suite software (Microsoft or otherwise).
• General knowledge of video workflows, photography and photo production.
• Excellent interpersonal skills and communication skills.
• Must be highly motivated, independent and detail-oriented.
• Ability to work nights and weekends when necessary.
• Eagerness to learn all aspects of the industry, new systems, new processes, and each new photo assignment and tasks.

What will set you apart:

• Related job experience within a production company or media environment (broadcast PR company, stock photo agency, publishing, wire photo news agency, etc.) with duties that include coordination of multiple projects/assignments simultaneously.
• Working experience with a graphics software package (Adobe or similar)
• Experience working with Salesforce
• A mission-driven, inclusive environment focused on both individual and collective success.
• Opportunities for professional development to help you reach your career goals.
• Access to tools, mentorship, and resources tailored to elevate your proficiency and contributions.

Salary & Benefits:

The Associated Press offers comprehensive benefits, which include:

• Competitive medical, dental and vision coverage
• Paid vacation and sick days
• Paid parental leave for any new parent

All applicants must be able to work in the UK or be able to gain permission to work in the UK.

Internal applicants should apply via Inside AP and inform their manager of their intention to apply for this role.

AP seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity and provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, gender identity, disability, status as a veteran, or other characteristic protected by law.