Production Coordinator

Paramount Pictures; Camden Town; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

Paramount Pictures in London seeks a proactive Production Administrator to support budget, contracts and campaign productions from initial concept to completion.

You will work with the Production Manager to ensure budgets, schedules and creative requirements are met, handling voiceovers, supplier payments and contract workflows with attention to detail.

Qualifications

• Strong administration and organizational abilities.
• Experience in shoot preparation and admin tasks.
• Ability to build project schedules and maintain departmental edit schedules.

Responsibilities

• Raise PO requisitions for music clearances, post-production sessions, agency fees, shoot production, and voiceovers.
• Liaise with the creative team to maintain accurate budgets for each project.
• Monitor daily spends by project using departmental purchasing systems and cost managers.
• Raise all contracts and ensure completed contracts are returned to legal.
• Book crew, freelancers, and organize reviews for campaigns.

Skills

Budgeting

Contracts

Vendor management

Communication skills

Multitasking

Scheduling

Administrative skills

Voiceover coordination

Tools

Excel

Purchasing systems

Job description

London, GB, NW1 8TT Production London Full-Time Hybrid We are MTVE International Creative, Paramount's award-winning in-house creative team working on the iconic MTV and Comedy Central brands. Our passionate, collaborative team creates bold, innovative work for audiences worldwide. As the international hub for these brands, we handle campaigns, promos, and branding for the UK, international regions, and global feeds.Is this role for you? You'll work closely with the Production Manager, bringing projects and productions to life for the creative team from initial concept through to completion, helping ensure budget, schedule, and creative requirements are met while delivering on creative excellence. Your work will range from booking voiceovers to supporting high-profile campaigns, so strong multi-tasking skills will serve you well. You'll also team up with the production management team on day-to-day tasks, helping keep the department running smoothly.

What you will be doing? Finance:

• You'll raise Purchase Order requisitions for music clearances, post-production sessions, agency fees, shoot production, and voiceovers.
• You'll liaise with the creative team to maintain accurate budgets for each project.
• You'll monitor daily spends by project using departmental purchasing systems and cost managers.
• You'll set up new suppliers and help ensure correct invoicing guidelines and deadlines are met.
• You'll follow company guidelines on production spend, expenses, and T&E.
• You'll maintain and update records of production activity and spend, overseeing departmental filing and Excel records.
• You'll work with accounts payable and payroll to help ensure timely payment to external suppliers, freelancers, and casual employees.
• You'll support the Production Management team with cost management and reporting.

Legal:

• You'll raise all contracts and make sure completed contracts are returned to legal.
• You'll negotiate simple contract terms and fees for collaborating production companies, creative agencies, and freelancers.
• You'll liaise with legal, HR, and finance on contracts, NDAs, vendor selection, capex, and payments, and help roll out new company policies effectively.
• You'll update contract logs, contact files, and freelance contract files.
• You'll make sure relevant legal paperwork is completed for all bookings and voiceovers.

Campaign Production:

• You'll support the production management team with campaign production, including booking crew, freelancers, and organizing reviews.
• You'll create call sheets for filming and get to know crew rates and overtime policies.
• You'll engage freelancers and negotiate rates and payments.
• You'll build knowledge of different freelancer/casual contract types and payment terms.
• You'll advise on best practices to achieve creative excellence using the latest technologies and equipment.
• You'll support Risk Assessment forms and Health and Safety procedures.

Department:

• You'll help the Production Manager organize the creative team's daily diaries and production workflow.
• You'll help ensure all projects are produced cost- and time-effectively while staying true to creative ideals.
• You'll flag any project overages to the Production Manager.
• You'll plan and book external post sessions, including daily audio bookings.
• You'll liaise daily with Voice Over artist agencies to book relevant talent and ensure clearances.
• You'll maintain departmental edit schedules and calendars.
• You'll monitor and help ensure all promos and designs are delivered as requested.Administrative and Organizational Skills:

Administrative and Organizational Skills:

• Strong administration and organizational abilities.
• Experience in shoot preparation and admin tasks.
• Ability to build project schedules and maintain departmental edit schedules.

Financial Management:

• Ability to budget and forecast accurately.
• Experience keeping accurate budgetary records, reconciling budgets, and using purchasing systems.
• Knowledge of different freelancer/casual contract types and payment terms.

Legal and Compliance:

• Knowledge of Risk Assessment forms and Health and Safety procedures.
• Experience raising contracts and ensuring legal compliance.

Communication and Interpersonal Skills:

• Excellent communication and interpersonal skills.
• Comfortable working as part of a team, helping the department reach its goals.
• A personable manner, able to communicate effectively with people at every level, from crew to talent.
• A second native or fluent language alongside English is a bonus.

Adaptability and Problem-Solving:

• Energetic, enthusiastic, adaptable, resourceful, and solution-focused.
• Experience working in a high-turnover, short-form creative department.

MTV is the leading global youth media brand in 180 countries, reaching 450 million households in nearly 30 different languages across every platform. MTV is the world's premier youth entertainment brand, the cultural home of the millennial generation and a pioneer in creating innovative programming for young people. MTV reflects pop culture with award-winning content built around compelling storytelling, music discovery and activism across TV, the internet and other platforms. A unit of Paramount Global, MTV operations span cable and mobile networks, live events, theatrical films and MTV Studios.

Paramount is an equal opportunity employer (EOE) including disability/vet. At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.