Production & Compliance Admin Assistant

Jaded London; Greater London; On-site; GBP 25,000 - 34,000; Full time

Benefits offered by this job

Hybrid working

Pension scheme

Bonus scheme

24 days holiday

Birthday day off

Employee discount

Office near transport links

Job summary

Jaded London is seeking a Production & Compliance Admin Assistant to support the Production Manager in overseeing production across womenswear and menswear for factories in Turkey, China and India, focusing on materials integrity, fabric testing, and sustainability compliance.

You will raise POs, issue barcodes, approve invoices, and coordinate lab testing and labeling to meet regulatory standards, while maintaining Airtable records and supporting the wider team in daily office duties.

Qualifications

• Excellent Excel skills.
• Strong communication across departments (factories, labs, compliance).
• Accurate review of test reports, care labels, and compliance docs.
• Ability to manage multiple projects and meet tight deadlines.
• Interest in fabric testing and sustainability practices (training provided).

Responsibilities

• Raise and send purchase orders.
• Issue product barcodes.
• Approve invoices and packing lists.
• Maintain care labels with factories and ensure regulatory compliance.
• Coordinate fabric and garment testing with labs and factories, track results and retest as needed.
• Monitor washing and care labelling guidelines across categories.
• Support tracking of sustainability credentials for fabrics and trims.
• Maintain Airtable with testing status, care label approvals, and sustainability data.
• Organise and maintain samples, liaise between social and wholesale for sampling.
• Communicate with third party suppliers on agreements and orders, including testing labs and certification bodies.
• Follow up with factories on testing timelines, fabric approvals, and wholesale requirements.
• Ensure timely delivery of goods to wholesale customers.
• Assist wider team with office duties and keep the workplace organised.

Skills

Excel

Communication

Administration

Attention to detail

Budgets

Job description

Production & Compliance Admin Assistant

Reports to: Production Manager

Role overview:

Supports the Production Manager to ensure the smooth running and maintenance of all production across women's and men's categories for factories in Turkey, China and India, with a strong focus on materials integrity, fabric testing, and sustainability compliance throughout the production process.

Responsibilities and Duties:

• Raises and sends PO's.
• Issues product barcodes.
• Approving invoices and packing lists.
• Approve and maintain all care labels with factories, ensuring washing and care instructions meet fabric composition and regulatory requirements.
• Coordinate fabric and garment testing with labs and factories (e.g. colourfastness, shrinkage, pilling, tensile strength, country-specific requirements etc), tracking results and following up on any failures or retests.
• Maintain and monitor compliance with washing and care labelling guidelines across all product categories.
• Support the tracking of sustainability credentials for fabrics and trims (e.g. certifications, recycled content, responsible sourcing standards) and help maintain supporting documentation.
• Utilise and optimise ROI from our Sustainability partners – Sedex, Fairly-Made
• Maintain and update Airtable, including fabric testing status, care label approvals, and sustainability data.
• Organising and maintaining all samples, liaising between social and wholesale for sampling needed.
• Communicates with third party suppliers on agreements and ordering, including testing labs and certification bodies.
• Helps to chase and liaise with factories on testing timelines, fabric approvals, Wholesale Customer requirements and compliance documentation.
• Works alongside Internal team to ensure goods are delivered to our wholesale customers on time and in full and to required standards.
• Supports the wider team in all tasks as requested and general office duties, including keeping the workplace organised.

Requirements

• Demonstrates a good commercial understanding of retail, i.e. brands / sales potential / adjacencies of brands.
• Interest in or working knowledge of fabric testing processes, care labelling standards, and textile sustainability principles (training can be provided).
• Excellent Excel skills.
• Flexible work approach, great communication skills and able to liaise with all departments (including factories, testing labs, and compliance teams).
• Accuracy with great attention to detail, particularly when reviewing test reports, care labels, and compliance documentation.
• Ability to remain calm under pressure, managing multiple projects and working to tight deadlines.
• Excellent administration and organisational skills, a keen problem-solver.
• An understanding of budgets and willingness to learn.

Benefits

• 50% Employee Discount
• 24 days holiday per year (plus bank holidays)
• A paid day off on your birthday
• A paid moving day per year
• Hybrid Working Arrangements - 1 day per week WFH after 6 month probation
• Pension Scheme
• Bonus Scheme
• Employee Assistance Programme for you and your family
• £500 employee referral bonus scheme
• Local Business Discounts (cafés, fitness, beauty etc)
• North-West London office location directly located next to good transport links
• Casual office dress code (your style of dress is up to you, wear what you feel best in)
• Fully stocked kitchens and fridges (hello endless brekkie and snack supply, see ya afternoon munchies)
• Regular Office Social Events (e.g. payday socials)