Production and Operations Executive (Live Events)

Global Sports Jobs Limited; Orpington; Ibrido; GBP 28.000 - 38.000; Tempo pieno

Descrizione del lavoro

THE·TEAM in the United Kingdom is seeking a proactive production coordinator to support brand experiences and local retail store operations across the UK. The role is hybrid, based in the Orpington office with travel to London and onsite client sites.

You will liaise with suppliers and in-house teams, manage schedules and budgets, and coordinate crew briefs, travel, accommodation and site access for live events. Strong organisation, communication and problem-solving are essential.

Competenze

• Experience in production coordination, experiential or live events, or brand activations.
• Strong organisational skills with ability to manage several projects to tight timescales.
• Confident in building and maintaining client, supplier, crew and colleague relationships.
• Clear written and verbal communication with strong attention to detail.
• Numerate and comfortable handling quotations, purchase orders and budgets.
• Good working knowledge of MS Word, Excel, PowerPoint and Outlook.
• Practical problem-solver who researches options and recommends solutions.
• Working understanding of event health & safety and RAMS.
• Full, clean UK driving licence.
• Proactive and comfortable taking ownership with minimal guidance.
• Calm under pressure when plans change or deadlines tighten.
• Adaptable, practical and hands-on; knows what to escalate.

Mansioni

• Work with in-house teams to deliver brand experiences.
• Support supplier sourcing and cost-effective solutions.
• Attend pre-production meetings, site visits, installs and de-rigs.
• Maintain project schedules, trackers and deadlines across live projects.
• Prepare briefs, call sheets, load lists, accreditation lists and install guides; coordinate hotels, travel, and site access.
• Raise PO's, gather quotations, track budgets, and assist inventory management.
• Manage last-minute changes calmly during live delivery and track snags to completion.
• Provide onsite requirements and progress updates to regional teams via client software.
• Schedule staff shifts for regional events and assist with client responses.
• Assist RAMS, insurance certificates and documentation; keep folders updated.

Conoscenze

Production coordination

Live events

Client relationships

Communication

Budget management

MS Office

RAMS knowledge

Strumenti

MS Word

MS Excel

PowerPoint

Outlook

Descrizione del lavoro

About the Role

This role sits within LIVE·TEAM's Brand Experience Division and is split evenly between two functions: supporting the delivery of brand experiences and local retail store operations across the UK. The post-holder liaises with a roster of key suppliers and in-house teams across fabrication, logistics, operations and studio, helping to manage schedules, budgets and crew liaison. The role is hybrid, based in the Orpington office with a requirement to also visit the London office and spend time onsite. THE·TEAM is seeking a proactive problem-solver who enjoys the operational detail required when delivering best-in-class brand experiences.

Key Responsibilities

• Work with in-house print, fabrication and logistics teams to deliver brand experiences.
• Support supplier sourcing, finding practical, cost-effective solutions.
• Attend pre-production meetings, site visits, installs and de-rigs.
• Maintain project schedules, trackers, action lists and deadlines across multiple live projects, and keep on top of actions from internal and client meetings.
• Prepare crew briefs, call sheets, load lists, accreditation lists and install guides, and coordinate hotels, travel, parking, site access and accreditation for crew and suppliers.
• Raise purchase orders, gather supplier quotations, track and reconcile budgets, and support inventory management and equipment returns.
• Manage last-minute changes calmly during live delivery and track snags through to completion.
• Help establish onsite operational requirements ahead of live event delivery and provide regional teams with regular event progress updates via the client's software platform.
• Schedule promotional staff shifts for regional events and contribute to client responses and presentations.
• Assist with RAMS, insurance certificates and other event compliance paperwork, and keep project folders, supplier details and documentation organised and current.

Required Experience & Qualifications

• Experience in production coordination, experiential or live events, or brand activations.
• Strong organisational skills, able to manage several projects simultaneously to tight timescales.
• Confident building and maintaining relationships with clients, suppliers, crew and colleagues.
• Clear written and verbal communication, with strong attention to detail.
• Numerate and comfortable handling quotations, purchase orders and budgets.
• Good working knowledge of MS Word, Excel, PowerPoint and Outlook.
• Practical problem-solver who researches options and recommends solutions.
• Working understanding of event health & safety and RAMS.
• Full, clean UK driving licence.
• Proactive, and comfortable taking ownership without needing every action explained.
• Calm under pressure and when plans change or deadlines tighten.
• Adaptable, practical and willing to get hands‑on.
• Able to judge what to resolve independently versus what needs escalating.
• Collaborative and diplomatic when chasing busy internal teams.
• Happy with early starts, late finishes, travel and occasional weekend work.

Preferred Skills

• Confidence driving vans.

Workplace

• Hybrid working role based in the Orpington office, with a requirement to also visit the London office and spend time onsite.

About the Company

THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by a belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence.