Producer & Agent Assistant

The Only Agency; Greater London; On-site; GBP 25,000 - 36,000; Full time

Job summary

The Only Agency in London is seeking a proactive Producer / Agent Assistant to support the Director of London and our agents. You will be the key link between artists, agents, clients, and the wider team, communicating clearly by email, phone, and in person.

Based in Soho, the role covers production support, travel logistics, diary management, artist portfolios, and assisting with client billing and general administration to keep the office running smoothly.

Qualifications

• Experience in PA, production, agency or admin roles, ideally in talent/production within fashion, beauty or entertainment.
• Experience with client billing is preferred.
• Excellent written and verbal communication, able to be clear, warm and professional.
• Highly organized with strong time management and ability to prioritize multiple projects.
• Resourceful and solutions-focused, with creativity when plans change.
• Strong attention to detail and ability to follow through on tasks.
• Articulate and personable, able to build rapport with artists, clients, celebrity teams, brands and publicists.
• Strong understanding of the celebrity market, fashion and beauty trends, and the wider entertainment industry.
• Comfortable working in a fast-paced environment.

Responsibilities

• Support agents with artist travel logistics, call sheets, schedules and day-to-day production needs.
• Book and oversee artist travel arrangements, communicating changes clearly and promptly.
• Organize meetings for the Director, agents, artists and clients, including diary management and follow-ups.
• Curate and maintain artist portfolios, decks and PDFs for pitches and client proposals.
• Assist with client billing and work with Accounts to ensure invoices are accurate and on time.
• Assist with general artist bookings, job coordination and administrative needs.
• Ensure artists, clients and production teams have all necessary information ahead of jobs.
• Support business development by researching opportunities and maintaining relationships.

Skills

PA experience

production/agency experience

client billing

excellent communication

highly organized

time management

relationship building

industry knowledge

fast-paced environment

Job description

About The Only Agency

As a creative management agency, we represent wardrobe stylists, makeup artists, hair stylists, manicurists, photographers, creative directors, and more. With hubs in New York, Los Angeles, Nashville, and London, we are at the heart of the industries we serve. We champion creative leaders who persistently redefine trends and push the limits in the fashion, beauty, and entertainment industries. We are masters at establishing connections and pairing creatives to meet the needs of our celebrity, brand, and editorial partners.

Producer / Agent Assistant

The Only Agency is seeking a Producer / Agent Assistant to join our London team in Soho. This is a dynamic, multi-faceted role supporting the Director of London and our agents while helping to keep the London office running smoothly. Communication sits at the heart of this role. You will be a key link between our artists, agents, clients, and wider team, so you should be clear, warm, responsive, and confident communicating by email, phone, and in person.

Key Responsibilities

Production & Agent Support

• Support agents with artist travel logistics, call sheets, schedules, and day-to-day production needs
• Book and oversee artist travel arrangements, managing changes and communicating updates quickly and clearly
• Organize meetings for the Director, agents, artists, and clients, including diary management and follow-ups
• Curate and maintain artist portfolios, decks, and PDFs to a high visual standard for pitches and client proposals
• Support client billing and work closely with the Accounts team to ensure jobs are invoiced accurately and on time
• Assist with general artist bookings, job coordination, and administrative needs
• Help ensure artists, clients, and production teams have all necessary information ahead of jobs

Business Development

• Support agents in pitching artists to new and existing clients
• Research and identify new business opportunities for our roster
• Build and maintain relationships with brands, publicists, stylists, production teams, and other industry professionals
• Network and attend relevant industry events, representing The Only Agency professionally
• Stay informed on current events and trends across celebrities, fashion, beauty, film, music, art, and photography

Office Management

• Help establish and maintain clear internal communication protocols across the London team
• Handle general office correspondence and ensure enquiries are responded to promptly
• Oversee day-to-day office administration and help keep the London office running efficiently
• Manage office supplies and inventory, including ordering and maintaining appropriate stock levels
• Keep the office clean, organized, and professionally presented
• Support management with project coordination and additional administrative needs
• Help create a welcoming and professional environment for employees, artists, clients, and visitors

Skills & Qualifications

• Previous experience in a PA, production, agency, or administrative role, ideally within a talent agency, production company, or the fashion, beauty, or entertainment industry
• Experience with client billing is preferred
• Excellent written and verbal communication skills, with the ability to communicate clearly, warmly, and professionally
• Highly organized with strong time management skills and the ability to prioritize multiple projects simultaneously
• Resourceful and solutions-focused, with the ability to think creatively when plans change
• Strong attention to detail and ability to follow through on tasks
• Articulate and personable, with the ability to build rapport with artists, clients, celebrity teams, brands, and publicists
• Strong understanding of the celebrity market, fashion and beauty trends, and the wider entertainment industry
• Comfortable working in a fast-paced environment