Procurement Systems Lead (Coupa) - Hybrid, Immediate Start

CIPS; Greater London; Hybrid; GBP 60,000 - 90,000; Full time

Benefits offered by this job

Discretionary annual bonus

Pension

Private healthcare

Life assurance

Additional company benefits

Job summary

RVG is seeking a hands-on Procurement Manager to own procurement across our UK retirement village portfolio. The role is standalone and hybrid (2-3 days in the London Victoria office) with one direct report, ideal for someone who can work autonomously yet partner with senior stakeholders across the business.

You will drive Coupa ownership, policies and governance, deliver savings and improved supplier performance, and shape a scalable procurement function to support RVG’s ambitious growth plans.

Qualifications

• Procurement manager experience in a multi-site or complex business.
• Strong systems capability, owning or improving P2P platforms.
• Experience driving automation from manual processes to automated ways of working.
• Good understanding of procurement controls, governance and compliance.
• Ability to influence senior stakeholders and work across functions.
• Ability to work autonomously, prioritise effectively and structure work without a large team.
• Strong reporting and data skills, turning information into insight.
• Experience in indirect categories such as Property or FM.

Responsibilities

• Act as the super-user and technical owner of Coupa across requisitioning, approvals, supplier onboarding, catalogues, reporting and AP integration points.
• Drive optimisation of workflows, controls, supplier records and reporting.
• Lead implementation of the Coupa SIM module from design through to go-live and adoption.
• Create and maintain system documentation, procedures and user guides.
• Deliver user training and ongoing support across villages and central teams.
• Own the systems roadmap, working with Finance and IT on enhancements.
• Produce clear MI and dashboards on spend, commitments and compliance.
• Maintain robust PO, approval and audit trail standards.
• Reduce off-process spend and invoice activity.
• Support audit readiness and segregation of duties controls.
• Build practical procurement frameworks and policies that can scale with RVG's growth.
• Manage supplier onboarding, due diligence and contract visibility.
• Lead renewals, re-tenders and sourcing activity across indirect spend categories.
• Maintain a proactive contract renewal pipeline.
• Support key commercial decisions across capital projects, FF&E and operational spend.
• Build strong supplier relationships and drive improved performance and value.
• Work closely with Property, FM, Operations, Marketing and Finance teams across the business.
• Deliver measurable value through savings, cost avoidance and improved supplier performance.
• Raise the profile of procurement as a commercial business partner.
• Provide practical advice and support to stakeholders, helping teams make better purchasing decisions.

Skills

Procurement management

Systems capability

Data skills

Stakeholder management

Autonomous working

Education

CIPS qualification or studying towards it

Tools

Coupa

P2P platforms

Coupa SIM

Job description

RVG is seeking a hands-on Procurement Manager to own procurement across our UK retirement village portfolio. The role is standalone and hybrid (2-3 days in the London Victoria office) with one direct report, ideal for someone who can work autonomously yet partner with senior stakeholders across the business.

You will drive Coupa ownership, policies and governance, deliver savings and improved supplier performance, and shape a scalable procurement function to support RVG’s ambitious growth plans.