Procurement Officer

Chartered Institute of Procurement and Supply (CIPS); Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading procurement institute in Greater London is seeking a Procurement Officer. The role involves supporting procurement activities, managing supplier relationships, and analyzing spend data for insights. Candidates should hold graduate-level qualifications and have at least six months of relevant experience, alongside strong organizational and communication skills. The position offers a full-time, permanent contract with flexible hybrid working arrangements and a comprehensive benefits package, including a generous annual leave entitlement.

Benefits

Local Government Pension Scheme

30 days annual leave

Professional development opportunities

Qualifications

• Graduate calibre, essential GCSEs in English and Maths.
• 6 months of relevant professional experience required.
• Experience in a commercial or procurement environment.

Responsibilities

• Act as point of contact for procurement inquiries.
• Support procurement activity and maintain SharePoint site.
• Analyze non-pay spend data to identify savings opportunities.

Skills

Attention to accuracy and detail

Microsoft Office Suite knowledge

Data analysis and reporting

Record keeping

Results-driven

Education

Graduate calibre with GCSE A*-C in English & Maths

Tools

Microsoft Excel

Job description

Job Title

Procurement Officer

Reports to

Procurement Manager

Service

Procurement

Grade

RU06

Main Purpose

The Procurement Officer will act as a first point of contact for enquiries, support procurement activity and operate business as usual procurements and framework call-offs. They will also be responsible for procurement administration; maintaining and updating the procurement SharePoint site; MI reporting and the analysis of non‑pay spend data to support thematic reviews & supplier spend analysis; monitoring policy and regulatory compliance; and supporting the Commercial Director and Procurement Manager.

Responsibilities

1. General
   • Work as part of the Commercial & Procurement Team as a supportive and hands‑on team member.
   • Support delivery of procurement, commercial contract management and supplier performance management activity.
   • Support delivery of savings and commercial & procurement initiatives (including sustainability).
   • Analyze non‑pay spend and contractual spend activities to identify trends & outliers, provide non‑pay spend MI & reporting, and identify improvement and savings opportunities.
   • Liaise with stakeholders to resolve supplier issues, improve business processes and develop innovative ways of working.
2. Procurement
   • Manage frameworks, small‑medium tenders, service level agreements, contract negotiations and other projects as directed.
3. Contract Management
   • Manage transactional relationships with suppliers and monitor supplier performance, quality and delivery compliance with contractual SLAs.
4. Procurement Analysis
   • Develop and provide commercial information, data, analysis and reports.
   • Develop monthly data packs to support the Commercial & Procurement Team and wider stakeholder community.
   • Research market trends and suppliers.
5. Administration and Record Keeping
   • Plan, project & administrative activities.
   • Maintain contracts database and accurate records of contracts and supplier transactions.
   • Manage supplier invoice queries.

Person Specification

The Person Specification focuses on the knowledge, skills, experience and qualifications required to undertake the role effectively. Please ensure that your application demonstrates how you meet the essential criteria.

Requirements E/D Criteria

Education and Qualifications

Essential The post holder will be of graduate calibre, must have GCSE grade A*-C in English & Maths, and have at least 6 months relevant professional experience.

Knowledge and Skills

• Essential
  • Experience of working in a commercial or procurement environment.
  • Strong attention to accuracy and detail.
  • Knowledge and experience of Microsoft Office Suite with good Excel skills.
  • Comfortable with analysing and reporting on data.
  • Experience in developing and maintaining records.
  • Experience of working to achieve results and required outcomes.

Work Experience

• Essential
  • Experience working in a large, complex and decentralised organisation with diverse stakeholders.
  • Experience attending meetings and capturing minutes and maintaining action logs.

Managerial Skills (all managers)

• Essential
  • Strong planning and organisation skills, ability to plan and prioritise workload to meet deadlines.
  • Ability to work effectively independently and as a proactive team member.

Communication Skills

• Essential Good interpersonal and communication skills (verbal and written) and ability to develop effective working relationships.

Other Requirements

• Essential Committed to providing a responsive and helpful service.

Additional Information

• The appointment is offered on a permanent, full-time basis immediately, subject to references.
• The appointment is usually made at the bottom of the range. Where a candidate’s current total remuneration already exceeds the bottom point, consideration will be given to the level of skills, experience and profile that the candidate brings to the role. The total remuneration of other staff doing the same or similar work within the department who have similar skills, experience and profile should also be taken into account.
• The University operates service‑led hybrid working arrangements which may allow for 3 days in the office and 2 days working from home although peak times might require flexibility and any hybrid arrangement will be determined by the service and in agreement with the line manager.
• This appointment will not require a DBS check.
• The annual leave entitlement is 30 days p.a., additionally there are 3‑4 days for the University’s operational efficiency initiatives at Christmas (For Grades 6‑8).
• Your normal hours of work will be between 35‑40 hours per week, plus a lunch break of one hour each day, with a full professional commitment expected entailing working flexibly beyond core hours if required (For Grades 6‑8).
• The University of Roehampton is committed to Equality, Diversity and Inclusion.
• Set in a beautiful 54 acre parkland campus, the University has an attractive range of benefits and you can find out more about them here. In addition, Professional Services/Support staff on grades up to RU7 may access the Local Government Pension Scheme; and on grades RU7 and above may access The University’s Defined Contribution Retirement Savings Group Personal Pension Plan, provided by Royal London.

Job description prepared by: Director of Procurement Date: June 2025