Procurement Officer

TN United Kingdom; Antrim; On-site; GBP 30,000 - 40,000; Full time

Job summary

Join a leading organization as a Procurement Officer, contributing to the Finance Team's objectives. You will oversee tender processes, provide procurement advice, and manage contracts, ensuring compliance with policies and best practices. This role requires collaboration with various stakeholders and a commitment to continuous improvement in procurement practices.

Qualifications

• Minimum of 3 years' relevant procurement experience.
• Currently working towards or hold a qualification recognized by the Chartered Institute of Procurement and Supply.

Responsibilities

• Oversee tendering and quotation processes, including evaluation and negotiation.
• Provide procurement advice to Council officers and managers.
• Manage procurement information related to policies and contracts.

Skills

Negotiation

Procurement Advice

Stakeholder Management

Education

Qualification recognized by the Chartered Institute of Procurement and Supply

Job description

Job Title: Procurement Officer

Join our Finance Team as a Procurement Officer and contribute to the delivery of objectives outlined in the Procurement Section's Business Plan, aligned with the Council's corporate plan.

Principal Responsibilities

1. Oversee the tendering and quotation processes, including evaluation, negotiation, recommending tenders to committees, and debriefing unsuccessful bidders.
2. Provide procurement advice to Council officers, managers, and Directors regarding policies and procedures.
3. Assist in preparing and reviewing specifications and tender documents.
4. Maintain and review a register of all Council-wide goods, works, and service contracts.
5. Manage procurement information related to policies, tender opportunities, contracts, and contract management on the Council's systems.
6. Collaborate with external procurement bodies to identify potential collaborative purchasing opportunities.
7. Support the Procurement Manager by providing procurement data and assurance to CLT, Committees, and the Council.
8. Develop and nurture relationships with internal and external stakeholders, including public, private, and voluntary sectors, to foster improvements and continuous development.
9. Monitor Council spending to identify opportunities for new or revised procurement initiatives.
10. Support business areas in managing, monitoring, evaluating, and reviewing contracts to ensure quality, value for money, and compliance.
11. Maintain the contract management framework to assess risks and monitor contracts effectively.
12. Ensure procurement procedures comply with statutory requirements and best practices.
13. Identify external changes that could impact Procurement Policies and report accordingly.
14. Assist in developing, implementing, and reviewing Strategic Procurement Policies and Procedures.
15. Research and advise departments on new products, services, suppliers, and procurement procedures.
16. Undertake other duties as assigned to meet departmental needs.
17. Deputise for the Procurement Manager as required.
18. Be available to work outside normal hours as needed, with additional hours remunerated per Council policies.

General Responsibilities

1. Work collaboratively within the team to achieve departmental objectives.
2. Deliver high-quality internal and external customer service, managing queries and complaints effectively.
3. Continuously enhance personal knowledge and skills relevant to procurement.
4. Ensure compliance with Council policies on health, safety, wellbeing, and safeguarding.
5. Promote equality and diversity in service delivery, demonstrating leadership aligned with Council values.
6. Perform other relevant duties, including working in different sections or during emergencies.

Qualifications & Experience

Essential:

• Minimum of 3 years' relevant procurement experience.
• Currently working towards or hold a qualification recognized by the Chartered Institute of Procurement and Supply.

OR

• At least 4 years' relevant procurement experience.
• Willing to pursue membership of the Chartered Institute of Procurement and Supply within 3 years of employment.