Procurement Lead – Real Estate & Facilities

Praxis Group; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

25 days holiday per year plus bank hol

Office closure over festive season

Discretionary bonus scheme

Private Medical Insurance (medical hx)

Job summary

Praxis Group in London is seeking a Procurement Officer to support procurement activity across property management services, supplier onboarding and governance. The role collaborates with Property Management, Facilities Management, Asset Management and Finance to ensure compliant, cost-effective sourcing and documentation.

You will manage end-to-end tender processes, maintain supplier records, track performance (KPIs/SLAs) and help drive savings while adhering to internal controls and service

Qualifications

• Procurement, supply chain, contract administration, supplier management or commercial support experience.
• Experience in property, facilities management, real estate or operational services.
• Good understanding of tendering, RFQs, supplier onboarding and procurement administration.
• Able to support negotiations through clear preparation, analysis, documentation and follow-up.
• Good understanding of contract records, procurement controls, approval processes and audit trails.
• Commercial awareness across cost, value, service quality and operational risk.
• Able to analyse spend, compare supplier proposals and produce clear summaries and recommendations.
• Strong organisational skills and attention to detail across multiple procurement workstreams.
• Confident stakeholder engagement across Property Management, Facilities Management, Asset Management and Finance.
• Clear written reporting, communication and document management skills.
• Comfortable using Microsoft Office, especially Excel, Word, and PowerPoint.

Responsibilities

• Support procurement activity across property management services, balancing value, quality, compliance and service delivery
• Assist with end-to-end tender processes, including RFQs, ITTs, supplier selection, evaluation and contract award documentation
• Deliver lower-risk sourcing activity and identify opportunities for supplier consolidation, cost savings and service improvement
• Maintain and manage the approved supplier base, including onboarding, compliance checks and ongoing performance tracking (KPIs, SLAs and stakeholder feedback)
• Coordinate supplier reviews, renewals, retenders and performance improvement plans, escalating risks, poor performance or non-compliance where required
• Provide commercial support through data analysis, supplier comparisons, pricing evaluation and reporting on performance, savings, risks and opportunities
• Support category planning and wider procurement strategy delivery
• Partner with Property Management, Facilities Management and Asset Management teams to gather requirements and ensure procurement aligns with operational needs
• Provide practical procurement guidance to stakeholders to ensure clear scoping and effective supplier engagement
• Ensure all procurement activity follows internal governance, approval processes and financial controls, maintaining auditable records and supporting service charge transparency
• Maintain accurate procurement and contract records, identifying process gaps and recommending improvements
• Support mobilisation, transitions and new asset onboarding where procurement setup and supplier arrangements are required

Skills

Procurement experience

Supplier management

Tendering knowledge

Contract administration

Commercial awareness

Stakeholder engagement

Data analysis

Spend analysis

Documentation

Organisational skills

Tools

Excel

Word

PowerPoint

Job description

Praxis Group in London is seeking a Procurement Officer to support procurement activity across property management services, supplier onboarding and governance. The role collaborates with Property Management, Facilities Management, Asset Management and Finance to ensure compliant, cost-effective sourcing and documentation.

You will manage end-to-end tender processes, maintain supplier records, track performance (KPIs/SLAs) and help drive savings while adhering to internal controls and service