Procurement Business Officer

NHS Wales Shared Services Partnership; Cardiff; Hybrid; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Flexible working

Job summary

NHS Wales Shared Services Partnership in Cardiff is recruiting a Procurement Business Officer to join the frontline procurement team. You will support professional procurement services across Health Boards/Trusts, contributing to cost savings and value delivery.

The role requires knowledge of procurement principles, contract law basics, and strong stakeholder relationships. Welsh language skills are desirable, and flexible/agile working is encouraged where possible.

Qualifications

• Knowledge of professional purchasing principles (NVQ3/Advanced Cert).
• Understanding of contract law basics through short courses/experience.
• Experience translating user requirements into procurement docs.
• Ability to appraise suppliers, invite tenders and evaluate bids.

Responsibilities

• Support the Procurement Business Manager in delivering a professional procurement service.
• Contribute to the NWSSP business plan and key projects.
• Engage with internal stakeholders and suppliers to drive value and cost savings.
• Promote best practice, quality, and process improvements across teams.
• Collaborate with partner organisations and represent the function at levels.

Skills

Procurement principles

Contract law basics

Stakeholder management

End-user liaison

Documentation preparation

Microsoft Office

Communication skills

Team collaboration

Deadline adherence

Welsh language (desirable)

Education

NVQ level 3 or Advanced Certificate in Procurement and Supply

Tools

Microsoft Office

Job description

If you are looking to join NWSSP, please see the additional information below that may be of interest to you: -

Our “Benefits” video has been created to highlight and showcase some of the benefits of working for the NHS and NWSSP:- https://youtu.be/zX3x046SDhg

The “Tops Tips – Be Yourself” video has been designed to support candidates applying for roles with NWSSP. We have outlined 8 key steps to help candidates articulate their capabilities and experience when completing applications with NWSSP. https://youtu.be/qe3ibY8b6m4

Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English.

Job overview

An opportunity has arisen for a Procurement Business Officer to join the NWSSP Aneurin Bevan frontline Procurement team based in Parc Nantgarw, Cardiff. This is an excellent opportunity to develop your procurement career in a dynamic, challenging and high profile environment.

As an established Procurement Service we have been assisting the Health Boards and Trusts in the delivery of patient centred services for over 7 years as part of NHS Wales Shared Services. We are an award winning service focusing on value, safety, excellence, innovation and quality.

The Procurement Business Officer role contributes to being the interface of Procurement between NWSSP Local Procurement and our customers and will assist in representing the function at various levels. Additionally the post holder(s) will assist in informing on the status/priority of category work plans across Health Boards / Trust. This will involve liaison with user departments and the NWSSP at all levels to promote procurement input into partner organisations’ business plans at the earliest opportunity.

Main duties of the job

The post holder(s) will support the Procurement Business Manager in the provision of a professional procurement service to the Health Board / Trust contributing to the development and achievement of the NWSSP Business plan. The post holder will support the Procurement Business Manager on procurement processes and on key projects.

The post holder will ensure that the service is sensitive, responsive and flexibleto the changing needs of the users balanced against the need to remain costeffective. The main task being to provide a strong and effective professional focusleading to the achievement of National, NWSSP and local agreed targets,efficiencies and added value initiatives.

To present the NWSSP as a progressive, proactive, responsive and innovative concern in order to generate and drive uptake of negotiated contracts. Working closely with partnership organisations to influence choice, prioritise change and deliver savings, process improvement and product standardisation, driving cost down and quality and service up. Work closely with colleagues across the Procurement function and Partner organisations to promote joint approaches to solving service issues.The team is based in Ty Gwent, Lake View, Llantarnam in Cwmbran , with some element of home/agile working.

The ability to speak Welsh is desirable for this post; Welsh and/or Englishspeakers are equally welcome to apply.

Working for our organisation

At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.

Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.

We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.

Excellent customer service is something we strive for, for both our internal and external customers.

Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/

NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attachedwithin the supporting documents.

Person specification

Experience

• Knowledge of professional purchasing principles acquired through NVQ level 3 or Advanced Certificate in Procurement and Supply, plus knowledge of contract law acquired through short courses and experience OR Previous work experience in a contracting function: e.g. ability to interpret and develop technical and commercial specifications to support sourcing activities, experience working with end users to translate operational requirements into clear, concise procurement documentation, appraise suppliers, invite tenders & evaluate bids , terms and conditions of contract
• Proven ability to build, manage, and maintain effective relationships with internal stakeholders and external suppliers
• Demonstrates strong interpersonal and communication skills, with a collaborative approach to engaging diverse teams and vendors
• Ability to work to deadlines
• Competent in the use of Microsoft products
• Proven ability to prepare documentation utilising Microsoft products that are both structurally and grammatically correct and capable of final presentation
• Excellent organisational skills
• Proven communication skills
• Excellent interpersonal skills
• Ability to follow work through to completion
• Ability to work positively as part of a team
• Welsh language skills are desirable
• Ability to collaborative approach to engaging diverse teams and vendors

Other

• Ability to travel in a timely manner off site for meetings (as appropriate) throughout Wales and other parts of the UK
• Awareness of Business planning principles
• Working knowledge of quality systems and procedures including problem solving techniques
• Knowledge of best practice, benchmarking and performance measurement techniques
• Ability to analyse and interpret complex data sets

We are committed to flexible working and equal opportunities.

If you are short listed for interview you will be contacted by email using the email address with which you registered. Please ensure that you check your email account regularly.

Prior consideration for this vacancy will be given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

When applying for this post it is essential that you read the Job Description and Person Specification (where available) and demonstrate how your skills, knowledge and experience meet the requirements of the person specification. Only candidates who clearly demonstrate how they meet the person specification will be shortlisted.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

Employer certification / accreditation badges

Name Melanie Lloyd Job title Assistant Head of Operational Procurement Email address [e-mail] Additional information