Procurement Assistant/Administrative Assistant

Doocey Group; Sandwell; On-site; GBP 21,000 - 27,000; Full time

Job summary

Doocey Group is seeking a Procurement Assistant to support our procurement function in the efficient and compliant acquisition of materials, plant and services. The role focuses on transactional procurement, supplier coordination and administrative support, helping ensure POs, supplier communications, records and reporting are accurate and timely across the Civil s business unit.

Join a long-established, family-run contractor with over 40 years of industry experience and a growth trajectory as

Qualifications

• GCSE Maths & English as a minimum academic standard.
• Desirable: experience in administrative or entry-level procurement roles.
• Proficiency with Microsoft Office, especially Excel.

Responsibilities

• Raise purchase orders in line with approved requisitions.
• Obtain quotations from approved suppliers to support cost-effective purchasing decisions.
• Process delivery notes and goods received information within procurement systems.
• Maintain accurate and up-to-date procurement records.
• Track orders and follow up on deliveries and outstanding items.
• Communicate order details and delivery updates to operational teams.
• Liaise with suppliers to support order fulfilment and resolve queries.
• Respond to procurement queries via shared inbox and phone.
• Assist with weekly procurement reporting and data collation.
• Support month-end reporting processes.
• Maintain supplier records and pricing information.
• Support system implementation and procurement process improvements.
• Develop knowledge of procurement processes and supply chain operations.
• Participate in training including potential CIPS pathway development.
• Provide cover for procurement administration functions as required.

Skills

Attention to detail

Organised

Communication skills

Problem-solving

Negotiation interest

Education

GCSE Maths & English

Tools

Microsoft Excel

Job description

We are looking for a Procurement Assistant to support our procurement function in the efficient and compliant acquisition of materials, plant and services for the business. This role will focus on transactional procurement activity, supplier coordination and administrative support, while providing the opportunity to develop core procurement, commercial and supply chain skills. Working within the procurement team the Procurement Assistant will help ensure purchase orders, supplier communications, records and reporting activity are completed accurately and efficiently, supporting operational teams across the Civil s business unit.

Responsibilities

• Raise purchase orders in line with approved requisitions
• Obtain quotations from approved suppliers to support cost-effective purchasing decisions
• Process delivery notes and goods received information within procurement systems
• Maintain accurate and up-to-date procurement records
• Track orders and follow up on deliveries and outstanding items
• Communicate order details, delivery updates and relevant information to operational teams
• Liaise with suppliers to support order fulfilment and help resolve queries or issues
• Respond to internal procurement queries received via the shared inbox and telephone
• Escalate pricing, delivery or supplier issues to the Buyer where required
• Assist with weekly procurement reporting and data collation
• Support month-end reporting processes
• Maintain supplier records and pricing information
• Support system implementation activity and procurement process improvements
• Develop knowledge of procurement processes, cost control and supply chain operations
• Participate in training and professional development, including potential CIPS Pathway development
• Provide cover for procurement administration functions as required

Key Attributes

• Highly organised, with strong attention to detail
• Proactive and results-driven approach
• Strong communication skills, with the ability to engage effectively with internal stakeholders and suppliers
• Analytical mindset with good problem-solving skills
• Commercially aware, with an interest in negotiation and cost-0effective purchasing
• Willingness to learn and develop within a busy procurement environment

Technical Skills & Experience

• Previous administrative or entry-level procurement experience is desirable but not essential
• Strong working knowledge of Microsoft Office, particularly Excel

Qualifications & Training

• GCSEs Grades 4-9 or equivalent in Maths and English

Doocey Group is a long-established, family-run utility and civil engineering contractor with over 40 years of industry experience. Built on strong Black Country values, we pride ourselves on integrity, reliability, responsiveness and a commitment to delivering high standards in everything we do.

Over the past 10 years, Doocey Group has experienced significant growth, achieved through consistently deliver high-quality work for our clients, including National Grid and South Staffordshire Water. Our success is built to deliver safely and reliably in a fast-paced and often challenging environment. As we approach a turnover of £100m, this marks an important milestone in our journey and reflects the hard work, ambition and dedication of our teams across the business.

If you are looking to join a growing organisation that values hard work, loyalty and ambition, you will feel right at home at Doocey Group.

Our salaries are competitive and reviewed regularly to ensure they remain fair and in line with the wider industry.