Procurement Assistant - 12m FTC

London Marathon Events; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

London Marathon Events is seeking a proactive Procurement Assistant to join its growing procurement team. You will provide essential support across the procurement lifecycle, including supplier onboarding, due diligence, purchase orders, tender administration and commercial comparisons.

The role requires strong organisational and communication skills and experience with Excel/Word/PowerPoint. DBS clearance is a potential condition of employment.

Qualifications

• Experience in procurement, purchasing, supply chain, commercial administration or related field.
• Degree educated or equivalent qualification in Business, Procurement, Supply Chain, Finance, Economics or related discipline — desirable but not essential; relevant experience and demonstrated aptitude will be equally considered.
• Strong organisational, analytical and communication skills.
• Able to work with Microsoft Excel, Word and PowerPoint.
• Interest in developing a procurement career.
• Ability to manage multiple tasks and deadlines in a fast-paced events-driven environment.
• Comfortable working across multiple entities and brands simultaneously, with an understanding that priorities may shift around event delivery cycles.
• High attention to detail; ability to maintain accurate records and documentation.
• Good interpersonal skills and a collaborative working style; able to build credibility with suppliers and internal stakeholders at all levels.

Responsibilities

• Maintain procurement records and contract documentation.
• Support stakeholders with procurement-related queries.
• Track procurement activity and ensure documentation is complete.
• Raise and process purchase orders in line with the Group’s procurement policy and approval thresholds.
• Maintain and update the contract register and supplier database on a regular basis.
• Support preparation of procurement spend reports and dashboards for internal stakeholders.
• Track contract expiry and renewal dates, flagging upcoming milestones to the Procurement Manager.
• Coordinate tender and quotation exercises.
• Collate supplier questions and coordinate responses.
• Assist with bid evaluations and commercial comparisons.
• Conduct supplier onboarding and due diligence checks.
• Monitor supplier compliance with procurement governance requirements.
• Support procurement compliance activities across the Group.
• Build positive supplier and stakeholder relationships.
• Assist with contract administration and supplier reviews.

Skills

Procurement

Purchasing

Supply Chain

Commercial Admin

Education

Degree in Business / Procurement

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

London Marathon Events (part of the London Marathon Group) works to inspire, champion and increase activity in all ages, abilities and demographics. We do this through our successful event portfolio (which includes the TCS London Marathon and TCS Mini London Marathon, Brighton Marathon, The Big Half, Vitality London 10,000, Vitality Westminster Mile, Standard Chartered Great City Race and Swim Serpentine), through our extensive outreach programmes working with schools and community groups in London and across the UK and through our network of wholly owned or partially owned companies, such as Maverick, Run 4 Wales, Loch Ness Marathon Ltd, Caledonian Concepts, Athletic Ventures and Friday Night Lights

Our events raise millions for charities every year to improve the lives of individuals and communities and we passionately believe in the power of sport.

Our values are integral to who we are, how we work and what we do:

Caring - We value each other, our customers and the positive impact we make

Curious - We open our minds to new ideas, perspectives and ways of working

Exceptional - We strive to be the best and to redefine the art of the possible

Fun - We create joy, happiness and memories that last a lifetime

Diversity, inclusion and wellbeing are at the heart of everything we do, and we want to ensure they are at the heart of our company. We strongly value diversity within our workforce and recognise that different people bring different perspectives, lived experience, ideas and culture to the company. This difference brings with it great strengths, including diversity of thought. So, if you’re ready to be a force for good, lead change and want to make a difference to society, keep reading.

For successful candidates the offer of employment is subject to satisfactory Disclosure and Baring Service (DBS) clearance.

This role will close for application on 17th September.

The Role

We are looking for an organised, proactive and commercially minded Procurement Assistant to join our growing procurement function. This role will provide essential support across the procurement lifecycle, including supplier onboarding, due diligence, purchase order management, tender administration, commercial comparisons and procurement compliance.

Procurement Administration

• Maintain procurement records and contract documentation.
• Support stakeholders with procurement-related queries.
• Track procurement activity and ensure documentation is complete.
• Raise and process purchase orders in line with the Group’s procurement policy and approval thresholds.
• Maintain and update the contract register and supplier database on a regular basis.
• Support preparation of procurement spend reports and dashboards for internal stakeholders.
• Track contract expiry and renewal dates, flagging upcoming milestones to the Procurement Manager.
• Coordinate tender and quotation exercises.
• Collate supplier questions and coordinate responses.
• Assist with bid evaluations and commercial comparisons.
• Conduct supplier onboarding and due diligence checks.
• Monitor supplier compliance with procurement governance requirements.
• Support procurement compliance activities across the Group.
• Build positive supplier and stakeholder relationships.
• Assist with contract administration and supplier reviews.

Skills, Knowledge & Experience

• Experience in procurement, purchasing, supply chain, commercial administration or related field.
• Degree educated or equivalent qualification in Business, Procurement, Supply Chain, Finance, Economics or related discipline — desirable but not essential; relevant experience and demonstrated aptitude will be equally considered.
• Strong organisational, analytical and communication skills.
• Able to work with Microsoft Excel, Word and PowerPoint.
• Interest in developing a procurement career.
• Ability to manage multiple tasks and deadlines in a fast-paced events-driven environment.
• Comfortable working across multiple entities and brands simultaneously, with an understanding that priorities may shift around event delivery cycles.
• High attention to detail; ability to maintain accurate records and documentation.
• Good interpersonal skills and a collaborative working style; able to build credibility with suppliers and internal stakeholders at all levels.