Procurement Assistant

Entegra; York and North Yorkshire; Híbrido; GBP 26.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

25 days annual leave

Hybrid working

Life Assurance

Group Income Protection

Annual Well Being & Training Allowance

Commission Related Bonus Scheme

Descripción de la vacante

Entegra is seeking a highly organised administrator to support purchasing operations in the UK. The role involves maintaining supplier and pricing data, onboarding suppliers and ensuring compliance with processes. Hybrid work with optional York office and occasional travel.

You will manage pricing activities, support EDI issues, and assist with supplier system training, driving accuracy and timely updates across Darwin and Agile Chain platforms.

Formación

• Exceptional attention to detail and a commitment to maintaining accurate information and records.
• Strong organisational skills, with the ability to prioritise competing demands and meet deadlines.
• A proactive, solutions-focused approach to identifying and resolving operational issues.
• A high level of personal accountability, taking ownership of tasks through to completion.
• Clear and confident communication skills, with the ability to build positive working relationships with internal teams and external suppliers.
• A methodical and process-driven working style, with the patience and consistency required for detailed administrative work.

Responsabilidades

• Operational support for pricing activities and ensuring timely updates.
• Delivery of price and product files administration.
• Support for EDI copy invoice failures with action and resolution.
• Ownership of the supplier onboarding process and associated forms.
• Agile Chain Delivery projects to improve traceability data and image availability.
• Day-to-day systems management ensuring pricing and product files move from Darwin to Agile Chain.
• Complete administration trackers and forms to meet GCA requirements.
• Support Vendor Governance with supplier compliance data, including food safety and modern slavery.

Conocimientos

Attention to detail

Organisational skills

Communication

Problem solving

Proactivity

Team collaboration

Digital literacy

Herramientas

Excel

Descripción del empleo

Location: UK, with some travel for internal and business meetings. The location for these meetings may change. There is also an option to work from our offices in York, on a hybrid basis.

Salary/ Benefits: 25 Days Annual Leave, Hybrid Working, Life Assurance, Group Income Protection, Annual Well Being & Training Allowance, Commission Related Bonus Scheme

The Role Mission & Responsibilities:

To support the efficient and accurate delivery of purchasing operations by maintaining supplier and pricing information, coordinating supplier onboarding and ensuring compliance with established processes. Acting as a key link between suppliers, internal stakeholders and purchasing systems, the role ensures information is accurate, processes run smoothly and operational issues are resolved in a timely manner.

• Operational support for all pricing activities, ensuring pricing updates and maintenance
• activities are completed in an accurate & timely manner.
• Delivery of price & product files administration
• Support for EDI copy invoice failures, providing action & resolution
• Ownership of the supplier onboarding process, responsibilities include, Onboarding Form and
• Agile Chain Delivery working to improve traceability data & image availability
• Day to Day systems management making sure pricing and product files are moving from Darwin into Agile Chain
• Completion of administration intensive trackers & forms to meet GCA requirements.
• Compliance Tracker- supporting the Vendor Governance manager to ensure all compliance for suppliers is up to date, especially around aspects such as food safety, modern slavery etc.
• Provide support in delivering supplier system & process training and support

The Successful Candidate:

We are looking for a highly organised, detail-oriented and proactive individual who enjoys working in a structured, process-driven environment.

You will be someone who takes pride in accuracy, demonstrates ownership of your responsibilities and is comfortable managing multiple administrative activities simultaneously.

You will bring:

• Exceptional attention to detail and a commitment to maintaining accurate information and records.
• Strong organisational skills, with the ability to prioritise competing demands and meet deadlines.
• A proactive, solutions-focused approach to identifying and resolving operational issues.
• A high level of personal accountability, taking ownership of tasks through to completion.
• Clear and confident communication skills, with the ability to build positive working relationships with internal teams and external suppliers.
• A methodical and process-driven working style, with the patience and consistency required for detailed administrative work.
• Confidence working with business systems, spreadsheets and digital platforms, alongside a willingness to learn new technologies.
• A collaborative, adaptable approach and a genuine desire to support the success of the wider team.
• Excels- you’ll need to be comfortable working in Excel as a lot of our data comes to us in this format initially. Typical tasks will include sorting, pivot tables, V Look Ups

Previous experience in purchasing, procurement, supplier administration or a similar operational support environment would be advantageous, although we are equally interested in candidates who demonstrate the right behaviours and transferable skills.

Who Are Entegra:

Entegra is a performance improvement company and the world’s leading hospitality performance partner, helping clients buy better, operate smarter, and perform more sustainably.

Leveraging over €36 billion in global purchasing power, we deliver savings, services, and operational excellence that drive client growth and impact.

Part of the Sodexo Group, a global leader in Quality-of-Life Services, Entegra operates across 10 countries in North America, Continental Europe, and the UK & Ireland, employing more than 450 colleagues and achieving double-digit growth year on year.

We’re committed to equity of opportunity and to fostering a culture that values the strength of a diverse workforce. As a Disability Confident Committed employer, we actively remove barriers to inclusion and ensure everyone has the chance to thrive.

At Entegra, inclusivity drives performance - we create an environment where every colleague feels supported, valued, and empowered to succeed.