Procurement Administrator

NHS; Welwyn Garden City; On-site; GBP 29,000 - 37,000; Full time

Job summary

A leading healthcare organization is seeking a Procurement Administrator to support procurement and financial services. The role involves project management, administrative support, and compliance with procurement policies. Candidates should be motivated and results-oriented with a passion for healthcare technology.

Qualifications

• Educated to degree level or equivalent experience.
• Knowledge of administrative procedures and project management.

Responsibilities

• Provide high quality project and administrative support.
• Raise the profile of procurement and ensure compliance with policies.
• Support delivery and monitoring of annual cost improvements.

Skills

Communication

Negotiating

Problem Solving

Time Management

Education

Degree in relevant subject

Tools

ECDL

Job description

Go back NHS Hertfordshire and West Essex Integrated Care Board (468)

Procurement Administrator

The closing date is 22 May 2025

Are you a procurement professional looking for a new challenge in the healthcare technology sector? Applications are invited from experienced procurement administrators to work within Hertfordshire, Bedfordshire & Luton ICT Shared Services.

HBLICT provides ICT support to its four partners within the Hertfordshire and Bedfordshire NHS environment: Hertfordshire & West Essex ICB, Bedfordshire, Luton & Milton Keynes ICB, Hertfordshire Community NHS Trust and Hertfordshire Partnership NHS Foundation Trust.

This Procurement Administrator role sits within HBL ICTs Financial Services team which provides both procurement and financial support to the partnership. If you are a motivated and results-oriented individual with a passion for procurement, we encourage you to apply!

It should be noted that whilst the role's core base is in Welwyn Garden City, Hertfordshire the successful applicant may also be required to travel to sites across the Partnership area.

Main duties of the job

• Provide high quality project, service, initiative and administrative support including information and analysis.
• The post holder will undertake reporting and analysis of information to support delivery
• The post holder is a key member of the team whose overarching goal is to enable, promote and support the effective use of data, information, knowledge and technology to improve, inform and support a portfolio of projects, services, and initiatives.
• The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager.
• The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.
• Transactional Procurement - The Procurement Administrator raises the profile of procurement through providing support and advice to staff at all levels on the most appropriate method of procurement, ensuring compliance with policies and legislation.
• Strategic Planning & Growth-- The post-holder is responsible for supporting the delivery and monitoring of annual cost improvements and ensuring that non pay spend is delivered in the most cost effective and efficient manner whilst ensuring a high level of customer experience is maintained.

About us

Here at Hertfordshire and West Essex Integrated Care Board, we're responsible for planning and overseeing how NHS money is spent to support the people who live in Hertfordshire and west Essex.

We have around 750 employees and our role is to make sure health services work well and are of high quality as well as value for money.

It's an exciting time for us and we're looking for people who enjoy working in a fast-paced, vibrant environment that can help us achieve our aim.

So if you share our passion for people and want to make a positive change to their health and health services then we want to hear from you.

Job responsibilities

For further information on this role please see the job description and person specification attached.

Person Specification

Knowledge, Training and Experience

• Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area
• Knowledge of administrative procedures, project management or information analysis
• Previously worked in similar position within the public sector
• Basic knowledge of project principles
• ECDL
• Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills
• Negotiating, networking and persuasive skills
• Ability to pull together comprehensive draft reports, data and letters

Analytical

• Problem solving skills and ability to respond to sudden unexpected demands
• Exercises skills for investigating a variety of issues and proposing solutions
• Excellent time management skills with the ability to re-prioritise

Planning Skills

• Skills for supporting project management
• Ability to use independent judgement with the ability to manage, prioritise and organise an unpredictable schedule of work in order to achieve objectives.
• Proven ability to work on own initiative and organise own workload with minimal supervision working to tight and often changing timescales

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

NHS Hertfordshire and West Essex Integrated Care Board (468)

£29,970 to £36,483 a yearper annum plus 5% HCA