Procurement Administrator

TN United Kingdom; Hounslow; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is looking for a motivated administrator to join their dynamic Procurement Team at Heathrow. This role offers the chance to play a crucial part in managing supplier onboarding and ensuring compliance with procurement processes. You will work closely with various stakeholders, handle multiple requests, and maintain essential data accuracy. The company prides itself on its commitment to diversity and inclusion, providing a supportive environment for its employees. If you're detail-oriented and enjoy a fast-paced work environment, this opportunity could be perfect for you.

Benefits

24/7 GP Access

Mental Health Support

Get Fit Programme

Financial and Legal Support

Cycle to Work Scheme

Employee Discounts

Crisis Support Services

Qualifications

• Experience as an administrator with strong communication skills.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Manage the Procurement email inbox and supplier onboarding requests.
• Collaborate with stakeholders to ensure supplier compliance.

Skills

Data Analysis

Communication Skills

Negotiation Skills

Organizational Skills

MS Office Proficiency

Education

High School Diploma

Bachelor's Degree (Preferred)

Tools

Microsoft Excel

Microsoft Word

Microsoft Teams

Microsoft Outlook

Job description

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SHIFT PATTERN: Monday to Friday, 40 hours per week, fixed term

SALARY: Competitive

If you require any additional support or adjustments during the recruitment process, please don't hesitate to contact our Recruitment Department. We're here to help!

ROLE OVERVIEW AND PURPOSE

ABM UK Procurement is seeking a motivated administrator to join our busy Procurement Team based at ABM HQ at Heathrow.

In joining our team, you will become a key support to the rest of the Procurement team and to the wider stakeholder community in providing the administration required to support the needs of the business.

You will be responsible for managing all new supplier onboarding requests received from the business and will need to follow current processes for checking and validating all new requests.

Working in the Procurement system, you will need to complete validations and load the required documentation online. Liaise with our stakeholder base to enable purchase orders to be raised by the business.

You will need accuracy in entering data and dealing with multiple requests in a timely manner, often to tight deadlines.

Managing the Procurement email inbox each day, reviewing requests from the business for support across the wider Procurement team.

Work closely with the Procurement Manager to ensure audit requirements are met, through ensuring all required data is maintained and available upon request.

Drive spend through PSL and work with the Procurement Manager to manage contract records and all related documentation.

Assist with supplier spend analysis as required.

Work with our accreditation partners to ensure supplier data is provided upon request.

Attention to detail and the ability to enter and handle data and metrics are essential skills for this position.

KEY RESPONSIBILITIES

• Oversee the Procurement email inbox is reviewed and maintained each day
• Manage all requests arising from the Procurement mailbox
• Collaborate with stakeholders to ensure suppliers are compliant with ABM onboarding requirements
• Monitor and report any exceptions which may impact on the delivery of products or services to the business
• Collaborate with internal teams to ensure suppliers are compliant with the needs of the business
• Support various Procurement projects which arise through demands on the business and ensure the supply chain remains open and accessible at all times
• Support the various supplier programs in place to ensure we deliver and manage a robust supply chain

REQUIRED SKILLS AND EXPERIENCE

• Experienced administrator
• Strong communication and negotiation skills
• Proficiency in data analysis and reporting
• Ability to build and maintain effective relationships with suppliers
• Detail-oriented with strong organizational skills
• Ability to work independently and manage multiple priorities effectively
• Good MS Office skills, including Word, Excel, Teams, Office 365, and Outlook Mail
• Ability to plan and manage supplier projects through to completion

We’re proud to offer a great range of benefits including:

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
• Mental health support and life event counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access Perks at Work, our employee app offering:
• Perks: discounts, gift cards, cashback, and exclusive offers
• Life: resources and tools on topics ranging from family and life to health, money, and work
• Support: online chat or telephone service for urgent support in a crisis

For more information about ABM’s benefits, visit our careers page.

ABOUT US

ABM is one of the world’s largest providers of integrated facility services. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services that improve the spaces and places that matter most. ABM offers a comprehensive array of facility services including cleaning, engineering, parking, electrical & lighting, energy solutions, HVAC & mechanical, security, and mission-critical solutions. We serve properties across various industries—commercial offices, schools, airports, hospitals, data centers, manufacturing plants, distribution centers, entertainment venues, and more. In the UK, we are proud to service iconic sites nationwide with over 10,000 team members. For more information, visit our website.

ABM is committed to promoting diversity and inclusion in employment, regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion, or belief. We are also proud members of the Armed Forces Covenant Employer Recognition Scheme.