Purchasing Administrator

TN United Kingdom; Colchester; On-site; GBP 22,000 - 30,000; Full time

Job summary

An established industry player is seeking a proactive Purchasing Administrator to join their dynamic team in Tiptree. This role offers a fantastic opportunity for growth and development within a supportive environment. You will be responsible for generating purchase orders, managing supplier relationships, and ensuring optimal inventory levels. With comprehensive training provided, this position is perfect for someone eager to learn and contribute to a busy office team. If you possess strong customer service and organizational skills, this could be the ideal role for you.

Benefits

Pension Scheme

Onsite Parking

Great inhouse training

28 days holiday (including bank holidays)

Annual reviews

Qualifications

• Proactive and detail-oriented with strong customer service skills.
• Ability to manage inventory and supplier relationships effectively.

Responsibilities

• Generate purchase orders and track inventory levels.
• Coordinate with departments regarding stock arrival times.
• Address purchase invoice queries and resolve supplier issues.

Skills

Customer Service Skills

Organizational Skills

Excel Skills

Communication Skills

Willingness to Learn

Job description

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Title: Purchasing Administrator (temp to perm)

Location: Tiptree

Days/ Hour of work: Monday - Friday: 08:00 - 16:30

• Pension Scheme
• Onsite Parking
• Great inhouse training
• 28 days holiday (including bank holidays)
• Annual reviews

The company

My client, a manufacturer based in Tiptree, are looking for a proactive and detail orientated Purchasing Administrator to join their busy office team. You will be given full training and supported throughout your time within the business. The opportunity will allow you to work with a friendly supportive team, experiencing various aspects of an office environment. This position is initially temporary with a view to be made permanent.

Duties

• Generate purchase orders for inventory as directed by the Supply Chain Manager.
• Track stock levels and reorder to maintain optimal inventory levels.
• Handle supplier acknowledgements and update relevant systems with estimated arrival times.
• Update material details such as pricing and customer information.
• Coordinate with departments regarding the estimated arrival times of stock materials.
• Monitor outstanding orders and ensure records align with key supplier records.
• Ensure that damaged and quarantined stock is either credited or replaced by suppliers.
• Regularly update stock code prices.
• Address any purchase invoice queries from the Accounts Department.
• Investigate missing dispatch notes related to invoices from the Accounts Department.
• Resolve supplier material issues and ensure the company's account is credited when necessary.
• Conduct product comparisons as requested or required.
• Prioritise workload to ensure relevant orders are processed to meet customer delivery expectations.
• Support the returns function by ensuring all returns are processed and stock control is maintained.
• Support departmental KPIs and enter accurate data accordingly.
• Provide regular updates on purchasing activities to the Technical Manager, Production Manager, and Sales Team Manager.
• Link product specifications with FSC and PEFC requirements for audit purposes.
• Review stock trends regularly and report findings to the Supply Chain Manager.
• Research and source new materials with a focus on cost-effectiveness and added value.
• Maintain and develop supplier relationships through regular visits.

The ideal candidate

• You'll have great customer service skills
• You'll be organised
• You'll have good excel skills
• You'll be confident speaking to customers
• You'll have a willingness to learn

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.