Private Personal Assistant to UHNWI

Tate Recruitment; Greater London; On-site; GBP 60,000 - 100,000; Full time

Job summary

Tate Recruitment is seeking a highly experienced Private Personal Assistant to support a Founder and their family in London. The role is primarily private with roughly 80% dedicated to personal and lifestyle management and 20% to business support.

You will handle diary management, travel, household operations and confidential assignments for a private, high‑net‑worth environment, ensuring flawless execution and discretion at all times.

Qualifications

• Experience supporting a private individual in a private household or family office setting.
• Demonstrated discretion and professionalism in managing confidential matters.
• Advanced travel planning for international itineraries and complex arrangements.

Responsibilities

• Manage personal and family diary commitments and private appointments.
• Coordinate extensive international and domestic travel, including flights, hotels and transfers.
• Organise private events, holidays and lifestyle arrangements with high attention to detail.
• Oversee household staff, residences and asset management with discretion.
• Provide business support duties as needed, acting as liaison between Founder and stakeholders.

Skills

Private PA experience

Discretion

Travel planning

High-net-worth support

Job description

Private Personal Assistant to Founder (UHNWI) & Family - please read outline below before applying

4 days in office and required international travel.

London | Primarily Office-Based | Highly Confidential Appointment

Exceptional Salary Package | Negotiable for the Right Individual

We are conducting a highly confidential search for an experienced Private Personal Assistant to support an entrepreneurial Founder and their family.

This is first and foremost a private PA position, with approximately 80% of the role focused on managing the Founder’s personal, family and lifestyle affairs, and 20% supporting business-related matters. Applicants whose experience is primarily corporate Executive Assistant support, without significant exposure to private household and lifestyle management, are unlikely to be suitable for this opportunity.

We are seeking an individual who has previously operated within a private, high-net-worth or ultra-high-net-worth environment and is completely comfortable managing every aspect of a busy principal's personal life. This role requires someone who genuinely enjoys handling private matters, takes pride in creating order behind the scenes and can seamlessly oversee multiple moving parts with absolute discretion and professionalism.

The successful candidate will become a trusted extension of the Founder and family, ensuring that their personal world operates efficiently, smoothly and effortlessly at all times.

The Opportunity

This is a highly varied position where no two days will be the same. You will be responsible for coordinating and managing the Founder's personal affairs, family commitments, properties, travel arrangements, household operations and lifestyle requirements.

Success in this role requires exceptional attention to detail, outstanding organisational abilities and a service-oriented mindset. You will be expected to anticipate needs before they arise, solve problems independently and ensure every detail is meticulously executed.

The Founder is looking for a long-term, trusted partner who can quickly become indispensable and take genuine ownership of their personal affairs.

Key Responsibilities

Private & Family Support (Majority of the Role)

• Managing all personal and family diary commitments.
• Coordinating private appointments, family schedules and personal obligations.
• Organising extensive international and domestic travel, including flights, hotels, transfers, itineraries and holiday planning.
• Researching and booking luxury holidays, private retreats and family travel experiences.
• Managing restaurant reservations, private dining arrangements and entertainment bookings.
• Coordinating private events, celebrations, parties and family gatherings.
• Acting as the primary point of contact for household staff, including housekeepers, chefs, drivers, security personnel and external contractors.
• Overseeing multiple residences and ensuring properties are maintained to exceptionally high standards.
• Liaising with property managers, maintenance providers, designers and specialist suppliers.
• Managing personal shopping requests, gifting, special purchases and lifestyle services.
• Supporting the oversight of valuable personal assets, including an art collection and other high-value possessions.
• Monitoring memberships, subscriptions, renewals, insurance arrangements and personal administration.
• Handling highly confidential personal matters with complete discretion.
• Managing ad hoc projects and private requests, often at short notice.

Business Support (Approximately 20%)

• Diary and meeting management for the Founder.
• Coordinating internal and external meetings.
• Preparing travel arrangements relating to business commitments.
• Assisting with correspondence and administrative support.Acting as a key point of coordination between the Founder and stakeholders where required.
• Supporting a variety of business-related projects and operational tasks.

Candidate Profile

To be successful in this role, you must have substantial experience supporting a private individual, entrepreneur, principal, founder, family office executive or ultra-high-net-worth family where personal support formed a significant part of your responsibilities.

We are particularly interested in candidates who can demonstrate:

• Extensive experience in a private PA, lifestyle management, household management or hybrid private/business support role.
• Significant exposure to supporting high-net-worth or ultra-high-net-worth individuals.
• Experience managing households, residences, staff and lifestyle requirements.
• Advanced travel planning expertise, including complex international itineraries.
• Previous responsibility for organising private events, holidays and personal engagements.
• Exceptional discretion, loyalty and professionalism.
• Strong problem-solving abilities and a naturally proactive approach.
• The ability to operate independently and make sound decisions.
• Outstanding organisational and communication skills.
• A calm, composed and solutions-focused mindset.

Given the highly trusted nature of this appointment, our client places considerable importance on stability and longevity.

We are specifically seeking individuals who have developed long-term relationships with the principals, executives or families they have supported. Candidates who have established themselves as trusted confidants and remained within positions for significant periods of time will be viewed particularly favourably.

This opportunity is best suited to someone seeking a long-term career move rather than a stepping stone to their next position.

Preferred Backgrounds

Experience gained within any of the following environments would be highly relevant:

• Private Family Offices
• Ultra-High-Net-Worth Families
• High-Net-Worth Individuals
• Private Households
• Family Office Environments
• Private PA & Lifestyle Management
• Luxury Hospitality
• Luxury Travel & Lifestyle Management

Confidentiality

This is an exceptionally confidential appointment. Shortlisted candidates will be required to sign a Non-Disclosure Agreement before any identifying information regarding the Founder, family or organisation can be shared.

This is a rare opportunity to join a highly successful Founder in a position of significant trust and responsibility. We are seeking an individual who thrives on managing the complexity of a busy private life and who takes genuine pride in ensuring every detail is handled flawlessly behind the scenes.