Executive Private PA for UHNW Family Office

Knightsbridge Recruitment; Greater London; On-site; GBP 75,000 - 110,000; Full time

Job summary

Knightsbridge Recruitment is assisting an UHNW founder of a social and collaborative Family Office in Kensington to appoint an exceptional Private Personal Assistant. The role supports a principal with a busy personal life, ensuring diaries, travel, residences and social commitments run smoothly.

The ideal candidate has 10+ years’ experience in private staffing or family office environments, is highly organized, discreet and proactive, and communicates with superb English.

Qualifications

• 10+ years of experience supporting a high-profile principal, family office, private household or similar environment.
• Exceptional diary and administrative skills are required.
• Discretion and confidentiality are essential.
• Outstanding written and verbal English are required.

Responsibilities

• Manage a busy and complex diary, coordinating appointments, meetings, events and travel.
• Act as the principal’s key point of contact for personal and administrative matters.
• Manage correspondence, invitations and communications on the principal’s behalf.
• Prepare meeting briefs and ensure the principal is fully prepared for engagements.
• Maintain accurate records, contacts and filing systems.
• Take ownership of personal projects and ad hoc requests.
• Organise UK and international travel, including itineraries and contingency planning.
• Coordinate transport, accommodation, restaurant reservations, tickets and private appointments.
• Liaise with household staff, property managers, contractors and other properties.

Skills

Diary management

Executive support

Discretion

English communication

Job description

Private Personal Assistant

An UHNW founder of a social and collaborative Family Office in Kensington is looking for an exceptional and highly experienced Private Personal Assistant to provide comprehensive support to a principal with a busy and varied personal life.

This is a fast-paced and varied role for someone who enjoys being one step ahead. You will play a key role in ensuring the smooth running of the principal’s diary, travel, residences, personal projects and social commitments.

The ideal candidate will be highly organised, discreet and proactive, with excellent judgement and the ability to anticipate needs, solve problems and maintain exceptionally high standards at all times.

We are looking for an experienced Private PA with 10+ years’ experience supporting a high-profile principal, family office, private household or similar environment.

Key Responsibilities

Executive & Personal Support

• Manage a busy and complex diary, coordinating appointments, meetings, events and travel.
• Act as the principal’s key point of contact for personal and administrative matters.
• Manage correspondence, invitations and communications on the principal’s behalf.
• Prepare meeting briefs and ensure the principal is fully prepared for engagements.
• Maintain accurate records, contacts and filing systems.
• Take ownership of personal projects and ad hoc requests.

Travel & Lifestyle Management

• Organise UK and international travel, including detailed itineraries and contingency planning.
• Coordinate transport, accommodation, restaurant reservations, tickets and private appointments.
• Research and arrange trusted services, suppliers and specialist appointments.
• Assist with personal shopping, gifts and other lifestyle requirements.

Household & Property Coordination

• Liaise with household staff, property managers, contractors and other family properties.
• Help ensure the smooth running of the principal’s residences.
• Support the recruitment, onboarding and management of household staff.
• Oversee household administration, inventories and petty cash for the London residence.

Hospitality & Events

• Organise private lunches, dinners, family gatherings and social events.
• Manage guest communications and event logistics.
• Welcome visitors to the residence when required.
• Ensure events are professionally organised and run seamlessly.

Candidate Profile

• Exceptionally organised, with excellent diary and administrative skills.
• Highly proactive, resourceful and naturally able to anticipate needs.
• Calm under pressure, with excellent judgement and common sense.
• A confident and polished communicator with outstanding written and verbal English.
• Discreet, trustworthy and completely comfortable handling confidential information.
• Warm, personable and skilled at building strong relationships.
• Meticulous, reliable and committed to delivering exceptionally high standards.
• Comfortable working independently while collaborating closely with colleagues and household staff.
• Knowledgeable about London’s best restaurants, cultural institutions, services and suppliers.
• Experienced in supporting principals with diverse personal, cultural, charitable and social interests.
• A genuine dog lover.

Essential Qualities

• Exceptional attention to detail
• Outstanding organisation and diary management
• Clear, positive and professional communication
• Absolute discretion and confidentiality
• Excellent problem-solving skills
• Flexibility and adaptability
• Reliability and loyalty
• Calm, can-do attitude
• High emotional intelligence and common sense

Additional Information

• A UK driving licence is preferable but not essential.