Private Client Legal Secretary

Douglas Scott Legal Recruitment; Birmingham; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

Join a dynamic and award-winning law firm as a Legal Secretary in Birmingham City Centre. This role offers a blend of office and home working, providing essential support to the private client department. You will be responsible for managing diaries, arranging meetings, and ensuring smooth communication with clients and colleagues. If you have extensive experience in a private client environment and possess excellent communication skills, this is an exciting opportunity to be part of a supportive and energetic team. Enjoy a competitive benefits package and a vibrant working culture that values your contributions.

Benefits

25 days holiday plus bank holidays

Generous mix of office and home working

Competitive benefits package

Qualifications

• Extensive experience in a private client department is essential.
• Proficient in diary management and document formatting.
• Ability to prioritise tasks and work under pressure.

Responsibilities

• Provide full secretarial support to the private client department.
• Manage diaries, arrange meetings, and coordinate travel.
• Prepare monthly client billing and maintain client databases.

Skills

Fast and accurate typing

Document formatting

Diary management

Excellent communication skills

Team player

Tools

Case management system

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

LEGAL SECRETARY - PRIVATE CLIENT

BIRMINGHAM CITY CENTRE - HYBRID

£26K - £32K

Douglas Scott are on the look out for an excellent and proactive and self-motivated Legal Secretary join our leading specialist client in Solihull. The role will be based at their Birmingham City office.

If you are looking for an opportunity to work within a supportive, ambitious, growing and energetic team, and would like to join an award-winning law led professional law firm, we would like to hear from you.

The Role:

• Provide full secretarial support to the private client department
• Diary management / arranging meetings
• Coordinating team diaries and arranging travel
• Opening of client files
• Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
• Make and receive telephone calls, ensuring all calls are managed
• Arrange couriers/deliveries
• Dealing with invoices
• Prepare monthly client billing, expense claims and general finance tasks
• Maintain database with client and contact details
• Organisation of meetings, domestic and international travel, accommodation and attendance at external events and conference
• Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
• Draft correspondence and prepare standard documentation from audio/copy

The Candidate:

• Extensive experience within a private client department
• Fast and accurate typing speeds
• Previous experience using a case management system
• Conversant in document formatting including track changes, auto-numbering and creating table of contents
• Conversant in document version control
• Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm
• Proficient in diary management; meeting arrangements, telephone and email communication
• Excellent communication skills
• Ability to prioritise tasks and to work under pressure
• Able to demonstrate adaptability and flexibility
• Able to produce accurate work with strong attention to detail
• Team player who is able to work as part of a team and use initiative but also able to work independently

The firm are offering 25 days holiday plus bank holidays, a generous mix of office and home working and a range of competitive benefits. If you are an experienced Legal Secretary, based in or near Birmingham City Centre, please get in touch for confidential consideration or send your CV to [e-mail].