Private Client Legal Secretary

Douglas Scott Legal Recruitment; Metropolitan Borough of Solihull; On-site; GBP 26,000 - 30,000; Full time

Job summary

An established industry player is seeking a proactive Legal Secretary to join their dynamic team in Solihull. This role offers a unique opportunity to provide comprehensive secretarial support in a thriving private client department. You will be responsible for managing diaries, coordinating meetings, and maintaining client files, all while fostering positive relationships with colleagues and clients alike. With a supportive and ambitious team environment, this is an excellent chance to further your career in a reputable law firm that values its employees. If you thrive in a fast-paced setting and have a keen eye for detail, this position is perfect for you.

Benefits

25 days holiday plus bank holidays

Competitive benefits

Qualifications

• Extensive experience in a private client department.
• Proficient in diary management and communication.
• Ability to work under pressure with attention to detail.

Responsibilities

• Provide full secretarial support to the private client department.
• Manage diaries, arrange meetings, and handle client communications.
• Prepare monthly client billing and maintain client databases.

Skills

Fast and accurate typing

Document formatting

Diary management

Excellent communication skills

Ability to prioritize tasks

Team player

Tools

Case management system

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Digital dictation

Job description

LEGAL SECRETARY - PRIVATE CLIENT

SOLIHULL - OFFICE BASED

£26K - £30K

Douglas Scott are on the look out for an excellent and proactive and self-motivated Legal Secretary join our leading specialist client in Solihull. The role will be based at their Solihull office.

If you are looking for an opportunity to work within a supportive, ambitious, growing and energetic team, and would like to join an award-winning law led professional law firm, we would like to hear from you.

The Role:

• Provide full secretarial support to the private client department
• Diary management / arranging meetings
• Coordinating team diaries and arranging travel
• Opening of client files
• Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
• Make and receive telephone calls, ensuring all calls are managed
• Arrange couriers/deliveries
• Dealing with invoices
• Prepare monthly client billing, expense claims and general finance tasks
• Maintain database with client and contact details
• Organisation of meetings, domestic and international travel, accommodation and attendance at external events and conference
• Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
• Draft correspondence and prepare standard documentation from audio/copy

The Candidate:

• Extensive experience within a private client department
• Fast and accurate typing speeds
• Previous experience using a case management system
• Conversant in document formatting including track changes, auto-numbering and creating table of contents
• Conversant in document version control
• Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm
• Proficient in diary management; meeting arrangements, telephone and email communication
• Excellent communication skills
• Ability to prioritise tasks and to work under pressure
• Able to demonstrate adaptability and flexibility
• Able to produce accurate work with strong attention to detail
• Team player who is able to work as part of a team and use initiative but also able to work independently

The firm are offering 25 days holiday plus bank holidays, and a range of competitive benefits. If you are an experienced Legal Secretary, based in or near Solihull, please get in touch for confidential consideration or send your CV to [e-mail].