Primary School Secretary

Bolton School; Bolton; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Free lunches

Free parking

Generous pension arrangements

Access to sporting and leisure facili"

Training and development opportunities

Childcare provision

Fee remission where applicable

Job summary

Bolton School’s Primary Division is seeking a highly organised Primary School Secretary to provide comprehensive administrative and secretarial support on a full-time basis, term-time plus two weeks. The role covers diary management, pupil records, admissions activities and events, supporting pupils, parents and staff, and ensuring smooth day-to-day division operations.

The ideal candidate will have excellent administrative and IT skills, superb communication, discretion and the ability to stay

Qualifications

• Excellent administrative and organisational skills.
• Strong IT proficiency and high standards of accuracy.
• Outstanding communication skills with pupils, parents, staff and visitors.
• Ability to remain calm and effective in a busy school environment.

Responsibilities

• Provide a professional and welcoming service to pupils, parents, visitors and colleagues.
• Manage correspondence, telephone enquiries and administrative processes efficiently.
• Maintain accurate records and databases.
• Support the organisation of school events, educational visits and parent consultation activities.
• Demonstrate discretion and confidentiality in all duties.
• Work collaboratively as part of the Primary Division Administration Team.

Skills

Administrative skills

Organisational skills

IT proficiency

Communication skills

Discretion and confidentiality

Tools

Microsoft Office

Job description

Primary School Secretary

Required from January 2027

The Primary Division at Bolton School is seeking to appoint an enthusiastic, highly organised and professional Primary School Secretary to provide administrative and secretarial support within our busy and thriving Primary Division on a full-time basis, working term time plus 2 weeks during the school holidays.

This is a varied and rewarding role, acting as a key point of contact for pupils, parents, staff and visitors. The successful candidate will provide administrative support to the Girls' Junior School, manage the Head's diary and office, maintain accurate pupil and school records, assist with school events and admissions activities, and contribute to the smooth day-to-day operation of the Division.

We are looking for a candidate with excellent administrative and organisational skills, strong IT proficiency, outstanding communication skills and the ability to remain calm and effective in a busy school environment. Experience of providing high-quality administrative support is essential, whilst previous experience within a school environment or as a personal assistant would be advantageous.

The successful candidate will:

• Provide a professional and welcoming service to pupils, parents, visitors and colleagues.
• Manage correspondence, telephone enquiries and administrative processes efficiently.
• Maintain accurate records and databases.
• Support the organisation of school events, educational visits and parent consultation activities.
• Demonstrate excellent attention to detail, discretion and confidentiality.
• Work collaboratively as part of the wider Primary Division Administration Team.

In return, Bolton School offers an excellent working environment and an attractive range of benefits, including free lunches, free parking, generous pension arrangements, access to sporting and leisure facilities, training and development opportunities, childcare provision and fee remission where applicable.

With some 2,500 pupils, Bolton School is a large, thriving, academically selective day school. It is situated a mile or so from the town centre in a stunning 32-acre campus and is within easy reach of some of the nation’s finest cities and countryside.

In Autumn 2021, significant changes were made to the leadership structure of the School Foundation, investing the newly created position of Head of Foundation with overall responsibility. Within the new structure, there are three sections: Girls’ Division, Boys’ Division and Primary Division. A Head of each Division and the Head of Foundation, together with the Clerk and Treasurer and Director of Operational Services, are the Foundation’s Senior Officers; they are directly accountable to the Governors.

Two adjoining and similar buildings, now attached by a state-of-the art Sixth Form Centre, house the Boys’ and Girls’ Senior Schools, each of which provides a traditional academic education from the age of 11 years. The Primary Division includes separate Junior Schools for boys and girls from the age of 7 and a co-educational Infant School and Nursery.

Closing date for applications: Wednesday 25 November 2026 at 12.00 noon

Interviews will be held on Tuesday 01 December 2026

We aspire to have a diverse and inclusive workplace to reflect the diversity of our pupils and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and to join Bolton School. As an equal opportunities employer, we welcome applicants from all sections of the community and are committed to the equal treatment of all current and prospective employees. We do not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

Bolton School is committed to safeguarding and promoting the welfare of children. The successful candidate will be required to undertake an Enhanced Criminal Records Check for Regulated Activity.