Pricing and Coding Clerk

Cinque Ports Vets; Winchester; On-site; GBP 20,000 - 25,000; Part time

Job summary

A leading veterinary referral hospital seeks a Pricing and Coding Clerk to support management teams. The role involves managing patient records and ensuring accurate charging to minimize losses. Ideal candidates will have strong administration experience and proficiency in software tools such as Word, Excel, and Outlook.

Benefits

5 weeks holiday plus bank holidays

Career progression opportunities

Staff discount schemes

Reimbursement of Pet Insurance fees

Life Assurance

Group Pension scheme

Enhanced sickness pay

Enhanced equal family leave

E-car salary sacrifice scheme

Employer contribution pension scheme

Employee assistance program

Eyecare voucher scheme

Free annual Flu jab

Cycle to work scheme

Recruitment referral reward scheme

Qualifications

• Minimum of 12 months administration experience required.
• Desirable experience in a veterinary setting.
• Excellent knowledge of Word, Excel, and Outlook.

Responsibilities

• Manage patient records to ensure accurate charges.
• Facilitate pricing for veterinary clinicians.
• Provide administrative support while ensuring GDPR compliance.

Skills

Administration

Attention to detail

Communication

Tools

Word

Excel

Outlook

Job description

JOB TITLE:Pricing and Coding CLERK

REPORTING TO: Client Accounts Manager

RESPONSIBLE FOR: Pricing and coding

AREA: SUPPORT (Hospital Operations)

HOURS: 18 hours per week, afternoon shifts Monday - Friday mornings or afternoons (flexible).

OVERVIEW

The purpose of this position is to serve as a support function to the Management teams by providing an excellent service to our clinical team. The Costing Clerk is accountable for minimising loss of income resulting from missed products and charges and inaccurate estimations whilst maintaining the coding catalogue.

This is a permanent part-time position of 18h per week at Anderson Moores Veterinary Specialists. This position requires a practical knowledge of the practice’s organisation and services; a practical knowledge of the standard procedures, veterinary records and terminology used in the practice.

Main Purpose & Goals

The management of patient records to ensure that correct charges are applied to minimise losses along with the running of associated reports. To facilitate pricing for veterinary clinicians and nurses from the formulated pricing sheets.

Taking direction from the Client Accounts Manager and Hospital Manager to provide a full range of practice administration activities to facilitate the efficient and effective operation of the Practice in an accurate and consistent manner.

To provide an efficient and seamless transactional service with Linnaeus Central Support team, maintaining good relationships.

Meeting all deadlines set by Central Support and members of the Senior Leadership Team.

• Accurate and timely production of administrative delegated tasks, ensuring GDPR compliance at all times
• The checking of hospitalised patient charges to ensure that the appropriate fees have been applied and refer any omissions to the relevant clinical associate.
• Input fees and charges arising from clinical procedures using data from costing sheets. Record and report discrepancies between final charge and estimates for training purposes.
• Cross-reference charging with clinical notes from surgical and non-surgical procedures. Resolve any discrepancies with the relevant clinician.
• Audit each vets consultations fortnightly to ensure pricing continuity in line with Practice policy. Record and feedback to the Senior Leadership Team.
• Provide in-house training for new and existing associates regarding the correct way of charging items on the Practice Management System.
• Communicate effectively with all Associates at the practice and central support as well as external contacts and clients.
• Have a flexible approach to an unpredictable work load, with a willingness to provide support for associates as needed, even if the tasks are not explicitly mentioned in this job description or specific delegated jobs list.
• Work to support the purchasing team in tasks relevant to pricing and purchasing.
• Work alongside the Client Care and Client Accounts Teams to realise Practice efficiencies.

A minimum of 12 months administration experience is essential and previous experience in a veterinary/doctor's surgery is desirable. Excellent knowledge in Word, Excel and Outlook.

We offer:

• 5 weeks holiday plus bank holidays and Birthday Leave
• Career progression opportunities
• Staff discount schemes
• Reimbursement of Pet Insurance fees
• Life Assurance
• Group Pension scheme
• Enhanced sickness pay
• Enhanced equal family leave
• E-car salary sacrifice scheme
• Employer contribution pension scheme.

Wellness program including:

• Employee assistance program
• Eyecare voucher scheme
• Free annual Flu jab
• Cycle to work scheme
• Recruitment referral reward scheme

About us

Since 2006, we've been one of the country's leading veterinary specialist referral hospitals, with vets and their teams caring for small animals every day. Our dedicated vets, nurses and nursing assistants, supported by the client care team are committed to providing the highest quality surgical and medical care for pets. Many of our clinicians are nationally or internationally recognised specialists in their field and bring unique experiences to care for pets.

We have comprehensive and established clinical and non-clinical programmes for training, development and CPD.

You can find us in Hampshire, just south of Winchester, close to the M3 and national and international transport links. We are in a serene countryside setting with state-of-the-art facilities and are available to look after pets 24 hours a day, seven days a week.

Our vision is to be the south of England's multidisciplinary veterinary referral hospital of choice, where referring vets, clients and their pets receive the best possible care.

For all informal enquires, please contact Sofia Thackray at [e-mail]

We look forward to hearing from you!

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