Prestigious Family Office - PPA

Knightsbridge Recruitment; Greater London; On-site; GBP 40,000 - 70,000; Full time

Job summary

Knightsbridge Recruitment is seeking an outstanding Personal/Private Assistant to support a UHNW principal with a busy, varied lifestyle in London. This role demands exceptional organisation, discretion and proactive problem-solving.

You will manage a complex diary, coordinate international travel, handle correspondence, and oversee private residences and household staff. A confident, warmly professional approach and a instinctive understanding of personal service are essential.

Qualifications

• Strong track record supporting UHNW individuals, entrepreneurs or private families.
• Able to manage changing priorities without direction.
• Exceptional organisational skills and eye for detail.
• Resourceful, solutions-oriented and capable of owning tasks.
• Confident, professional communication at all levels.
• Discretion, loyalty and absolute confidentiality are essential.
• Warmth, emotional intelligence and a positive attitude.
• Experience in a family office or private household is desirable.
• Interest in London's cultural and hospitality scene is advantageous.
• UK driving licence preferable but not essential.

Responsibilities

• Manage a busy and complex diary, arranging appointments, meetings, events and travel.
• Serve as the principal’s key contact for personal and administrative matters.
• Handle correspondence, invitations and communications for the principal.
• Prepare meeting briefs and ensure thorough preparation for engagements.
• Maintain records, contacts and filing systems.
• Oversee personal projects and ad hoc requests.
• Organise UK and international travel with detailed itineraries.
• Coordinate transport, accommodation, dining, tickets and private appointments.
• Research and arrange trusted services, suppliers and specialist appointments.
• Assist with personal shopping, gifts and lifestyle needs.
• Liaise with household staff, property managers and contractors.
• Support smooth operation of the principal’s residences.
• Assist with recruitment, onboarding and management of household staff.
• Oversee housekeeping inventories and petty cash.
• Organise private lunches, dinners and social events.
• Manage guest communications and event logistics.
• Welcome visitors and ensure events run seamlessly.

Skills

Organisation

Discretion

Communication

Attention to detail

Initiative

Job description

This is an exceptional opportunity within a prestigious private office. We are seeking an outstanding PPA to provide dedicated support to an UHNW principal with a busy, interesting and varied lifestyle.

This is a position for someone who is naturally organised, quietly confident, highly resourceful and always thinking several steps ahead.

The role offers considerable variety and responsibility, encompassing everything from managing a complex schedule and coordinating international travel to overseeing lifestyle arrangements, private residences and personal projects.

The successful candidate will be a trusted and integral part of the principal's support network, bringing initiative, sound judgement and an instinctive understanding of what excellent personal service looks like.

• Manage a busy and complex diary, coordinating appointments, meetings, events and travel.
• Act as the principal’s key point of contact for personal and administrative matters.
• Manage correspondence, invitations and communications on the principal’s behalf.
• Prepare meeting briefs and ensure the principal is fully prepared for engagements.
• Maintain accurate records, contacts and filing systems.
• Take ownership of personal projects and ad hoc requests.
• Organise UK and international travel, including detailed itineraries and contingency planning.
• Coordinate transport, accommodation, restaurant reservations, tickets and private appointments.
• Research and arrange trusted services, suppliers and specialist appointments.
• Assist with personal shopping, gifts and other lifestyle requirements.
• Liaise with household staff, property managers, contractors and other family properties.
• Help ensure the smooth running of the principal’s residences.
• Support the recruitment, onboarding and management of household staff.
• Oversee household administration, inventories and petty cash for the London residence.
• Organise private lunches, dinners, family gatherings and social events.
• Manage guest communications and event logistics.
• Welcome visitors to the residence when required.
• Ensure events are professionally organised and run seamlessly.

About You

• You have a strong track record supporting UHNW individuals, entrepreneurs or private families.
• You are confident managing complex and ever-changing priorities without needing direction.
• You have exceptional organisational skills and an eye for detail.
• You are resourceful, solutions-oriented and enjoy taking ownership.
• You communicate with confidence and professionalism at every level.
• You understand the importance of discretion, loyalty and absolute confidentiality.
• You bring warmth, emotional intelligence and a positive approach to everything you do.
• Previous experience in a family office or private household is highly desirable
• A genuine interest in London's cultural, social and hospitality scene would be advantageous
• A UK driving licence is preferable but not essential.