Private PA

Marcilly Recruitment Ltd; City Of London; Hybride; GBP 60 000 - 70 000; Plein temps

Avantages offerts par ce poste

Generous bonus scheme

Private health and dental care

Pension

Global travel insurance

Subsidised gym membership

25 days holiday

Résumé du poste

Marcilly Recruitment Ltd is seeking a highly capable Private PA to support a busy HNW family in London, split between their Soho offices and private residence. You will manage a fast-paced household, coordinate travel, diaries, and staff, ensuring smooth operations with discretion and precision.

The role requires proactive, personable professionals with strong organisational skills, fluency in English, and the ability to work autonomously as part of a professional team.

Qualifications

• Proven Private PA experience within a HNW or VIP household.
• Excellent diary management and organisational skills.
• Outstanding attention to detail and ability to prioritise under pressure.
• UK-based experience and strong knowledge of London.
• Fluent in English with excellent spelling and grammar.
• Flexible and willing to provide support outside traditional hours.
• Discreet, proactive, and able to communicate confidently with principals, staff, and external stakeholders.

Responsabilités

• Oversee busy family calendar, travel planning, and logistics for households and events.
• Manage household staff rotas, recruitment, payroll, and performance reviews.
• Coordinate school schedules, nannies, tutors, and family activities.
• Liaise with providers, contractors, and travel vendors; ensure smooth operations.
• Handle ad hoc projects and personal/admin tasks as needed.
• Maintain discretion and confidentiality at all times.
• Support extended family travel and arrangements when visiting London.

Connaissances

Private PA experience

Diary management

Organisational skills

Attention to detail

London knowledge

Fluent English

Flexibility

Discretion

Description du poste

Private PA Job Description

Marcilly Recruitment is delighted to be working with an HNW family who is seeking a highly capable Private PA to support their busy household and lifestyle. This is a superb opportunity to work closely with a family who value professionalism, precision, and discretion, whilst being part of a collaborative, high-performing team.

The successful candidate will have proven experience as a Private PA within a HNW or VIP household, with exceptional organisational skills, meticulous attention to detail, and the ability to manage multiple priorities calmly and efficiently. You will be trusted to work autonomously, anticipate needs, and deliver consistently at a high standard.

The household runs smoothly but at pace, with three very busy children (two nannies), regular travel commitments, and staffed London residence. You will oversee household staff and operations, ensuring everything runs seamlessly whilst also supporting the family’s day-to-day schedule – which is forever changing – and their wider projects.

This role will be based between their buzzy offices in Soho and the private household, working closely with their operations and administrative team. It is a fantastic working environment with a collaborative team who all get on really well, and they are a lovely family to support. The successful Private PA must be super warm and personable with no ego, someone who is hungry, proactive and fun to be around. They require a Private PA who enjoys working as part of a professional team while being equally comfortable managing tasks independently within the household.

Salary: £60,000 – £70,000 DOE
Benefits: Generous bonus scheme; private health and dental care; pension; global travel insurance; subsidised gym membership' 25 days holiday
Start date:1 months' notice max
Location: London-based (split between household and office)
Hours: 09:00 – 18:00, with flexibility for evenings, weekends, and occasional holiday support as required

This is an exceptional role for someone who thrives in a fast-paced environment, enjoys managing a wide range of responsibilities, and takes pride in creating order and efficiency in a principal’s private and family life.

Private PA Responsibilities

• Family diary and travel management: Oversee a busy family calendar, book private and commercial travel, cars/logistics, hotels and resorts; produce detailed itineraries and manage last-minute changes.


• Social calendar management: Arrange restaurant reservations, cultural outings, and personal appointments in London and abroad, staying up to date with the best dining and event options available.


• School schedules: Coordinate children’s school timetables, extracurricular activities, and liaise with nannies, tutors, and teachers.


• Household staff management: Oversee rotas, leave tracking, performance reviews, payroll, and recruitment of new staff when required.


• Household operations: Manage suppliers, contractors, and maintenance issues, ensuring the property is maintained to the highest standard.


• Event planning: Organise private events and parties, including children’s birthdays, handling invitations, RSVPs and logistics.


• Support for extended family: Assist the principal’s extended family when visiting London with travel, appointments, and other arrangements.


• Errands and personal shopping: Source gifts, manage purchases, and ensure household items are well stocked.


• Ad hoc projects: Carry out research, sourcing, and assist with personal and household projects as needed.

Private PA Skills & Experience Required

• Proven Private PA experience within a HNW or VIP household


• Excellent diary management and organisational skills


• Outstanding attention to detail and ability to prioritise under pressure


• UK-based experience and strong knowledge of London


• Passion for food, restaurants, and international dining scenes (a network of contacts is a plus)


• Fluent in English with excellent spelling and grammar


• Flexible and willing to provide support outside traditional hours


• Discreet, proactive, and able to communicate confidently with principals, staff, and external stakeholders