Premium Experience Coordinator (Off-Track) FTC

Formula E; Greater London; Hybrid; GBP 40,000 - 52,000; Full time

Benefits offered by this job

25 days leave

Health cash plan

Enhanced parental leave

Cycle to work

Store discount

Flexible holidays

Volunteer leave

Social events

Job summary

Formula E in London invites an hands-on Events Coordinator on a fixed-term contract through November 2027 to support pre-event planning, client communications, ticket fulfilment, and financial tracking from our London HQ.

You will plan and deliver on-track and off-track events, curate exclusive guest experiences, manage client journeys and quotations, and coordinate with internal teams and suppliers in a hybrid office setting.

Qualifications

• Live Events & Sector Experience: Essential background within live events with customer service experience.
• Organisational & Administrative mastery: planning, documentation and delivery under tight deadlines.
• Client servicing & communication: strong relations with clients, teams, partners and suppliers.
• Commercial & financial acumen: budgets, cost control and PO workflows.
• Creative & solutions-focused mindset: proactive, ownership of activations and problems.
• IT & digital aptitude: ability to learn new software and event portals quickly.

Responsibilities

• Event planning and delivery for on-track and off-track events, coordinating with teams and suppliers.
• Plan and execute exclusive trackside guest experiences (Electric Laps, Grid Walks, Garage Tours).
• Coordinate end-to-end client journey: quotations, inquiries, requirements, delivery, invoicing.
• Prepare and distribute planning materials, briefing documents and schedules for teams and stakeholders.
• Raise and track purchase orders, monitor spend, and report against budgets.

Skills

Live events experience

Client servicing

Organisational skills

Budget & PO management

Creative problem-solving

IT/digital aptitude

Job description

Responsibilities span a diverse spectrum of Premium Experiences, including trackside activations, side events, galas, launches, and end-of-season celebrations. Operating primarily from our London headquarters, this dynamic, hands-on role combines administrative precision with creative flair to support pre-event planning, client communication, ticket fulfilment, and financial tracking.

This role is a Fixed Term Contract until the end of November 2027.

About Formula E:

Formula E, the world's fastest-growing sport, is redefining motorsport with a bold focus on innovation and sustainability. Hosting over 150 races in iconic cities globally and backed by top manufacturers like Porsche, Nissan and Jaguar, we feature elite drivers and cutting-edge EV technology. As the world's first certified B Corp sport and the first sport certified to the British Standards Institution (BSI) Net Zero Pathway. Formula E combines thrilling entertainment with a mission to advance sustainable progress, inspiring a global fanbase with our high-performance brand new GEN4 car capable of hitting speeds of 335kph and reaching 200kph in just 4.4 seconds. Currently achieving 0-100 kmh in 1.8 seconds. Using the spectacle of sport, we are sending a powerful and meaningful message to help alter perceptions and speed-up the switch to electric mobility.

The Role:

• Event Planning & Delivery: Support the planning, coordination, and delivery of on-track and off-track events for Formula E teams and partners globally, managing schedules and liaising with internal departments and suppliers.
• Exclusive Guest Experiences: Lead the planning and execution of exclusive trackside and behind-the-scenes experiences—such as Electric Laps, Grid Walks, Garage Tours, and Race Control Tours—managing logistics, access, and guest communications.
• Client Journey & Communications: Coordinate the end-to-end client journey, preparing quotations, managing ongoing client inquiries, coordinating requirements, supporting delivery, and ensuring accurate invoicing.
• Briefings & Documentation: Prepare, maintain, and distribute clear planning materials, briefing documents, diary holds, and behind-the-scenes schedules for internal teams and external stakeholders.
• Financial & PO Tracking: Raise and track purchase orders (POs), monitor expenditure, maintain accurate financial records, and support consistent budget reporting against approved limits.

What we're looking for in you:

• Live Events & Sector Experience: Essential background working within the live events industry with proven customer service experience. Experience in premium hospitality or the sports sector is highly desirable.
• Organisational & Administrative Mastery: Exceptional organisational and time-management skills with meticulous attention to detail across planning, documentation, and operational delivery while managing competing priorities under tight deadlines.
• Client Servicing & Communication: Strong communication and interpersonal skills with the confidence to build effective relationships with clients, internal teams, commercial partners, and external suppliers.
• Commercial & Financial Acumen: Good commercial awareness with a practical understanding of budgets, cost control, purchase order workflows, and delivering against partner objectives.
• Creative & Solutions-Focused Mindset: A proactive, self-motivated "go-getter" who thinks creatively to develop engaging activations, solve complex problems, and take full ownership of responsibilities.
• IT & Digital Aptitude: Excellent IT skills with the ability to learn new software, client management tools, and event portals quickly.

What's in it for you?

• 25 days' annual leave, Birthday day off and Wellbeing leave
• Opportunity to extend your stay if travelling for a race event
• Health Cash Plan and access to the Aviva Digital Workplace app
• Enhanced Parental Leave
• Flexible Bank Holidays
• Paid volunteer and carer's leave
• Cycle to Work and Electric Car Scheme
• Formula E store discount
• Regular social events and employee working groups

This is a hybrid role and you'll be required to do 3 days a week in our Hammersmith London office

The closing date for this role is 13th November 2026, however if we receive a high volume of applications we may close it early.

Our mission is clear. The message is simple. Whoever you are. However you live. Whatever you believe. Formula E. For the Future. For Everyone.

At Formula E, we are building a culture where every voice matters, every perspective accelerates progress, and every individual is empowered to rise, contribute boldly, and shape a better world - together. We will provide equal opportunities regardless of an individuals' protected characteristics. We believe in attracting and retaining diverse talent to strengthen our global vision with a variety of experiences, backgrounds and perspectives.