Pre-Prep & Junior School Secretary

King Edward's School, Bath; Bath; Hybrid; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Generous school fee remission

Free refreshments and fruit

Employee assistance packages - AIG Sm

Gym on-site and access to gym from the

Cycle to Work Scheme

Pilates classes for staff

Support towards prescription glasses

Job summary

King Edward's School, Bath is seeking a highly organised Pre-Prep & Junior School Secretary to provide comprehensive administrative support to the school office.

In this permanent, term-time role (8am-4.30pm, 36 weeks plus INSET/Open Mornings), you will be the first point of contact for parents and visitors, manage pupil records and school communications, and help organise events and safeguarding procedures to ensure the office runs smoothly.

Qualifications

• Strong organisational and time management skills.
• Excellent written and verbal communication.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• High level of accuracy and attention to detail.
• Able to build positive relationships and provide excellent customer service.
• Discreet and trustworthy with confidential information.
• Able to work independently and calmly under pressure.
• Flexible, proactive and enthusiastic with a can-do approach.

Responsibilities

• Provide efficient day-to-day administrative support to the Pre-Prep and Junior School office.
• Act as a first point of contact for parents, pupils, staff, visitors and external enquiries.
• Maintain accurate pupil records and support school registration processes.
• Manage communications, including emails, telephone calls and face-to-face enquiries.
• Assist with the organisation of school events, open mornings and other key activities.
• Help ensure safeguarding and visitor procedures are followed at all times.

Skills

Organisational skills

Time management

Written communication

Verbal communication

Microsoft Office

Attention to detail

Relationship building

Discretion / confidentiality

Independent worker

Flexible, proactive attitude

Tools

Microsoft Office

Job description

Pre-Prep & Junior School Secretary

Application Deadline: 8 September 2026

Department: Pre-Prep & Junior School

Employment Type: Permanent

Location: Bath

Compensation: £27,707 / year

Description

Permanent, 8am-4.30pm Monday-Friday
Term time only 36 weeks per year (plus INSET & Open Mornings)
40 hours per week

We are seeking a highly organised and professional Secretary to provide administrative support to the Pre-Prep & Junior School. The ideal candidatewill provide high-quality administrative support, act as a first point of contact for parents and visitors, and help ensure the smooth and efficient running of the school office.

Key Responsibilities

• Provide efficient day-to-day administrative support to the Pre-Prep and Junior School office.
• Act as a first point of contact for parents, pupils, staff, visitors and external enquiries.
• Maintain accurate pupil records and support school registration processes.
• Manage communications, including emails, telephone calls and face-to-face enquiries.
• Assist with the organisation of school events, open mornings and other key activities.
• Help ensure safeguarding and visitor procedures are followed at all times.

For further information please see attached Job Description.

Skills, Knowledge and Expertise

• Excellent organisational and time management skills, with the ability to prioritise competing tasks.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office, including Outlook, Word and Excel.
• High level of accuracy and attention to detail.
• Ability to build positive relationships and deliver excellent customer service.
• Discreet and trustworthy, with the ability to handle confidential information appropriately.
• Able to work independently, use initiative and remain calm under pressure.
• Flexible, proactive and enthusiastic with a positive, ‘can-do’ approach.

Benefits

Benefits include but are not limited to:

• Generous and competitive school fee remission.
• Free refreshments and fruit.
• Employee assistance packages - AIG SmartHealth and L&G Sparks.
• Recently refurbished gym on-site and access to gym membership offer for the University of Bath.
• Tax-efficient Cycle to Work Scheme.
• Pilates classes for staff, with colleagues also welcome to join the Senior School's weekly lunchtime Running Club.
• Support towards prescription glasses and eye tests.