Pre-Prep & Junior School Secretary

King-Edward; Bath; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

School fee remission

Gym on-site

Cycle to Work

Employee assistance

Job summary

King-Edward is seeking a highly organised Pre-Prep & Junior School Secretary in Bath to provide high-quality administrative support to the school office and act as first point of contact for parents and visitors. The role runs 8am-4.30pm, Monday to Friday, term time only (36 weeks) plus INSET and Open Mornings, equating to around 40 hours per week.

Key duties include maintaining pupil records, managing emails and phone calls, supporting school registration, assisting with events, and ensuring

Qualifications

• Excellent organisational and time management skills with the ability to prioritise tasks.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office including Outlook, Word and Excel.
• High level of accuracy and attention to detail.
• Discreet and trustworthy with confidential information.

Responsibilities

• Provide efficient day-to-day administrative support to the Pre-Prep and Junior School office.
• Act as first point of contact for parents, pupils, staff, visitors and external inquiries.
• Maintain accurate pupil records and support school registration processes.
• Manage communications including emails, telephone calls and face-to-face inquiries.
• Assist with organisation of school events, open mornings and key activities.
• Ensure safeguarding and visitor procedures are followed at all times.

Skills

Organisation

Time management

Communication skills

Customer service

Independence

Calm under pressure

Education

None

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Pre-Prep & Junior School Secretary

Application Deadline: 8 September 2026

Department: Pre-Prep & Junior School

Employment Type: Permanent

Location: Bath

Compensation: £27,707 / year

Description

Permanent, 8am-4.30pm Monday-Friday Term time only 36 weeks per year (plus INSET & Open Mornings) 40 hours per week. We are seeking a highly organised and professional Secretary to provide administrative support to the Pre-Prep & Junior School. The ideal candidate will provide high-quality administrative support, act as a first point of contact for parents and visitors, and help ensure the smooth and efficient running of the school office.

Key Responsibilities

• Provide efficient day-to-day administrative support to the Pre-Prep and Junior School office.
• Act as a first point of contact for parents, pupils, staff, visitors and external enquiries.
• Maintain accurate pupil records and support school registration processes.
• Manage communications, including emails, telephone calls and face-to-face enquiries.
• Assist with the organisation of school events, open mornings and other key activities.
• Help ensure safeguarding and visitor procedures are followed at all times.

For further information please see attached Job Description.

Skills, Knowledge and Expertise

• Excellent organisational and time management skills, with the ability to prioritise competing tasks.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office, including Outlook, Word and Excel.
• High level of accuracy and attention to detail.
• Ability to build positive relationships and deliver excellent customer service.
• Discreet and trustworthy, with the ability to handle confidential information appropriately.
• Able to work independently, use initiative and remain calm under pressure.
• Flexible, proactive and enthusiastic with a positive, 'can-do' approach.

Benefits

Benefits include but are not limited to:

• Generous and competitive school fee remission.
• Free refreshments and fruit.
• Employee assistance packages - AIG SmartHealth and L&G Sparks.
• Recently refurbished gym on-site and access to gym membership offer for the University of Bath.
• Tax-efficient Cycle to Work Scheme.
• Pilates classes for staff, with colleagues also welcome to join the Senior School's weekly lunchtime Running Club.
• Support towards prescription glasses and eye tests.