Practice Placement Coordinator

EMAS Community Response Team; Nottingham; Remote; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Flexible working

Home working

Job summary

EMAS Community Response Team in Nottingham is recruiting a Main area Resourcing Specialist (NHS AfC Band 5) on a permanent contract. The post is full time: 37.5 hours per week with Monday to Friday work and Home Working, including flexible remote options.

The role will coordinate practice placements for apprentices and students, support apprenticeship programmes and recruitment activities, and act as the link between Education, operational teams and university partners.

Qualifications

• Educated to Diploma Level or equivalent.
• Experience of GRS administration and rostering.
• Experience with database management and reporting.
• Experience of line management and staff supervision.
• Experience of preparing reports and presentations.

Responsibilities

• Coordinate practice placements for apprentices, students and learners.
• Respond to enquiries and resolve placement-related issues promptly.
• Produce reports and management information for placement activity.
• Maintain learner, placement and educator records with governance compliance.
• Support recruitment and interview processes for education programmes.
• Contribute to quality assurance and continuous improvement of practice learning.

Skills

GRS system experience

Database management

SQL

Time management

Communication

Line management

Education

Diploma level or equivalent

Tools

GRS system

SQL

Job description

Main area Resourcing Specialist Grade NHS AfC: Band 5 Contract Permanent Hours

• Full time
• Flexible working
• Home or remote working

37.5 hours per week ((Monday – Friday) & Home Working) Job ref 335-A-2083

Site NTU - Clifton Education Centre Town Nottingham Salary £32,073 - £39,043 AfC Band 5 Salary period Yearly Closing 18/10/2026 23:59

We are East Midlands Ambulance Service (EMAS), an organisation focused on delivering a high standard of emergency and urgent care to our patients across the region.

The East Midlands Ambulance Service NHS Trust (EMAS) provides Emergency, Urgent and Non-Emergency pre-hospital care and transport across six counties (Derbyshire, Nottinghamshire, Lincolnshire, Leicestershire & Rutland and Northamptonshire).

Job overview

The EMAS Education Team is delighted to offer an exciting opportunity to join our expanding Practice Placement Team.

The Practice Placement Coordinator will play a key role in supporting high-quality practice learning across the Trust, ensuring apprentices, students and learners are effectively supported throughout their development.

Working within the Organisational Learning Directorate, the post holder will coordinate practice placements and learner allocations, support apprenticeship programmes and recruitment activity, and act as a key link between Education, operational teams and Higher Education Institution partners.

The role will also support the continued expansion of our Practice Educator programmes, helping to ensure sufficient trained Practice Educators are available to support the Trust’s workforce growth.

Working closely with the Practice Placement Manager, education colleagues, operational managers and external partners, the post holder will contribute to quality assurance, governance and continuous improvement, helping EMAS provide an excellent learner experience and a sustainable future workforce.

Main duties of the job

In this role, you will coordinate practice placements for apprentices, students and learners, working closely with operational teams, Practice Educators and Higher Education Institution partners to ensure a high-quality learning experience.

You will support apprenticeship programmes, coordinate the delivery of Practice Educator courses, assist with recruitment and interview activities, and help maintain placement capacity to meet the Trust's growing workforce needs. You will also contribute to quality assurance, governance and the continuous improvement of practice learning, playing a key role in developing the future clinical workforce at EMAS.

Working for our organisation

At East Midlands Ambulance Service (EMAS), we are committed to developing our people and delivering outstanding care to the communities we serve.

As part of our Education Directorate, you will join a supportive and forward-thinking team dedicated to developing the future workforce through high-quality education, innovation and collaboration. We offer excellent opportunities for personal and professional development, flexible working where appropriate, and the chance to make a meaningful contribution to the education and development of colleagues across the East Midlands.

Detailed job description and main responsibilities

• Coordinate and oversee the administration of practice placements, ensuring learners are allocated to appropriate placement areas and supported throughout their practice learning.
• Act as a key point of contact for learners, Practice Educators, operational colleagues and Higher Education Institution partners, responding to enquiries and resolving placement-related issues in a timely and professional manner.
• Analyse, interpret and respond to complex queries relating to practice placements, apprenticeship programmes, learner progression and Practice Educator support.
• Produce timely reports and management information relating to placement activity, apprenticeship numbers, Practice Educator capacity and workforce demand to support operational and strategic decision-making.
• Maintain accurate learner, placement and Practice Educator records, ensuring compliance with Trust policies, apprenticeship funding requirements, professional standards and information governance legislation.
• Develop, maintain and review standard operating procedures and administrative processes to ensure consistent, efficient and effective practice placement coordination.
• Support the planning, coordination and continuous improvement of apprenticeship and practice placement projects, contributing to service development and workforce planning initiatives.
• Coordinate communications relating to practice learning, ensuring enquiries from learners, managers, Practice Educators and partner organisations are prioritised, managed effectively and resolved promptly.
• Support the organisation and delivery of recruitment and interview processes for apprenticeship and education programmes, ensuring a positive candidate experience.
• Coordinate the planning and administration of Practice Educator programmes, maintaining sufficient educator capacity to support the Trust's expanding workforce.
• Assist with the induction, training and ongoing support of Practice Educators, providing advice, guidance and signposting to educational resources where appropriate.
• Monitor placement capacity across the Trust, identifying risks, escalating concerns and working collaboratively with operational services to maximise learning opportunities.
• Support quality assurance, governance and audit processes relating to practice learning, using learner and educator feedback to drive continuous improvement.
• Work collaboratively with the wider Organisational Learning Directorate and external stakeholders to ensure the delivery of safe, effective and high-quality practice learning experiences that support the Trust's workforce strategy.

Person specification

Qualifications

• Educated to Diploma Level or equivalent

Experience

• Minimum of 2 years experience in the use of GRS in a resourcing role.
• Experience of database management
• Experience of managing own time, using initiative, prioritising workload and working to deadlines.
• Experience of people management issues in relation to rostering requirements
• Preparation of reports and presentations.
• Experience of training others.
• Minimum of 1 years experience in a GRS administration role.Minimum of 2 years experience in the use of GRS in a resourcing role.
• Experience of database management
• Experience of managing own time, using initiative, prioritising workload and working to deadlines.
• Experience of people management issues in relation to rostering requirements
• Preparation of reports and presentations.
• Experience of training others.
• Minimum of 1 years experience in a GRS administration role.
• Experience of Line Management and day to day supervision of direct reports
• Experience of using SQL programming language to interrogate databases

Knowledge and skills

• A thorough understanding of Trust policies and procedures relating to staff time and attendance, improving working lives and equality and diversity.
• A working knowledge of Working Time Directives and , General Data Protection
• Demonstrable understanding of Agenda for Change Terms and Conditions in relation to (but not limited to) NHS working time conditions including unsocial hours and average holiday pay.
• Working knowledge of the various types of rostering arrangements as operated within the Trust.
• Very competent IT, literacy and numeracy skills.
• Competent verbal and written communications skills.
• Able to handle competing demands.
• Experience of testing and validating systems or processes

Personal attributes

• Ability to work autonomously on own initiative as well as part of a wider team.
• Displays a calm, sensitive and diplomatic manner in interpersonal relationships.
• Ability to carry out duties remotely from home (home working), making best use of technology available.
• Determination to meet targets.
• Ability to work flexibly across the Trust service area.

The East Midlands has a lot to offer:

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Accessibility

East Midlands Ambulance Service NHS Trust is an equal opportunities and Disability Confident employer,committed to ensuring equality of opportunity. We actively encourage interest from across our diverse communities. Black and Minority Ethnic staff are currently under-represented within our workforce, and we welcome applications from within these communities.

We are keen to promote a positive work-life balance. We recognise the importance of being able to spend quality time with family and friends and to engage in your own personal interests outside of work, which alongside work helps us to lead healthy and fulfilling lives. We are committed to embedding the NHS People Promise to support colleagues to work flexibly in a way that works for our patients, for us and for you. Many of our staff already work flexibly in many different ways, including job share, part-time or other flexible working patterns. Please talk openly to us at interview about flexible working opportunities. In addition, if a role is advertised as home based, we remain committed to supporting flexibility around workplace locations, so please talk to us about the options available to you. If it works for our service, we will do our best to make it work for you.

At EMAS we believe that our culture should be built upon our core values and that our behaviour should reflect these. Our values – respect, integrity, contribution, teamwork and compassion - underpin everything we do – how we deliver our services and how we work with each other. We believe that it’s our people who make EMAS what it is.

Our Vision -Respondingto patient needs in the right way,developingour organisation to become outstanding for patients and staff, andcollaboratingto improve wider healthcare.

Please note we reserve the right to withdraw this vacancy if an internal member of staff on our redeployment register expresses an interest and is successful for this vacancy, or if a sufficient number of applications is received.

If you are applying for a Frontline role, an Enhanced DBS clearance check will be required, and depending on the nature of other non-patient facing roles this check may also be required (Al l spent and unspent convictions must declared).