Practice Finance Manager

NHS; Honiton; On-site; GBP 30,000 - 45,000; Part time

Job summary

An established industry player is seeking a Finance Manager to join their dedicated team in Honiton. This pivotal role involves overseeing financial management, optimizing income, and ensuring operational efficiency within the practice. You will manage a small finance team, work closely with GP partners, and implement effective financial controls. If you are an experienced finance professional who thrives in a collaborative environment and is passionate about contributing to healthcare, this part-time position offers flexibility and the chance to make a real impact in patient care.

Qualifications

• Experience managing accounts and financial information systems.
• Strong education with AAT accounting qualification.

Responsibilities

• Manage practice finances, maximising income and reducing expenditure.
• Produce quarterly VAT returns and manage payroll services.

Skills

Quickbooks

Financial Planning

Time Management

Performance Management

Education

AAT Accounting Qualification

Strong Literacy and Numeracy Skills

Tools

Financial IT Systems

Job description

Job Summary

Are you an experienced finance professional seeking a rewarding role in healthcare? We have an exciting opening for a Finance Manager at our GP Practice in Honiton. You'll be essential to maintaining our practice's financial health and operational efficiency, enabling us to provide exceptional patient care.

This role is pivotal within our management team, requiring autonomy and versatility to manage various financial aspects and income streams crucial to our practice.

The role is part-time working 22.5hrs a week over three days, though we are flexible about days/times.

Main duties of the job

The purpose of the role is to establish and maintain effective financial management within the practice.

The postholder will manage the small finance team and work closely with the GP Partners and the Practice Manager.

You will be responsible for setting up and managing systems and processes which maximise practice income and ensure value for money, providing accurate and timely financial and budgeting information to support decision making.

About Us

Honiton Surgery has a highly committed and friendly team of GP Partners, salaried GPs, Advanced Nurse Practitioners, Allied Health Professionals, Clinical Pharmacists, a multiskilled Practice Nursing Team, and Clinical Research Team. We have a strong and supportive Management and Administrative Teams.

We have a reputation for providing excellent care to our 18,500 patients and are rated Good by the CQC.

We are the lead practice for our PCN, working collaboratively with two other practices, Sid Vale Practice and Coleridge Medical Centre. We have developed a wider range of PCN teams and roles, including, Care Homes Team, Mental Health and Wellbeing Team, First Contact Physiotherapists, and Clinical Pharmacists.

As a practice, we use Quickbooks and have an outsourced managed payroll.

Job Responsibilities

Primary Responsibilities

The following are the core responsibilities of the Practice Finance Manager. There may be, on occasion, a requirement to carry out other tasks. This will depend on workload and staffing levels:

• Manage practice finances, maximising income and reducing expenditure
• Accurately monitor cash flow, forecast and predict workflow corresponding to income
• Oversee the management and reconciliation of bank accounts; negotiate and liaise with the practice bankers
• Review all income and expenditure statements, identifying inaccuracies and rectifying issues
• Ensure invoices are paid within the given time frame
• Maintain an effective system for petty cash and cheques handling
• Submit year-end figures liaising with the organisation's accountant
• Manage and oversee the organisation's pension scheme, retaining accurate records
• Manage partners' drawings
• Produce quarterly VAT returns in conjunction with the practice accountant and submit to HMRC
• Provide annual GP Estimate of Pay and submit via PCSE Portal before due date
• Work with our Managed Payroll Service to manage and oversee PAYE for all staff
• Present financial forecasts to partners as required
• Ensure high-standard monthly financial reports are prepared
• Implement effective financial controls and ensure processes are followed
• Brief the management team on financial implications of contract and legislation changes
• Maintain effective relationships with the ICB and other practices within the PCN
• Lead on PCN financial payments and chase overdue payments
• Oversee agreements/contracts for Rent and Rates reimbursements and other allowances
• Manage lease and rental agreements for the Annex, including reviews
• Oversee insurance policies and claims

Person Specification

Qualifications

• Excellent education with strong literacy and numeracy skills
• AAT accounting qualification

Experience

• Experience working with the public
• Managing accounts and financial information systems
• Performance management experience
• Developing and implementing projects
• Using financial IT systems
• Financial planning and forecasting
• Workforce planning and development

Skills

• Proficient in Quickbooks or similar software
• Ability to prioritize and meet deadlines
• Effective time management

Additional Information

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. A Disclosure and Barring Service check will be required.

Employer Details

Honiton Surgery, Marlpits Lane, Honiton, Devon, EX14 2NY. Website