PPM Coordinator

Aspire Defence Services Limited; Aldershot; On-site; GBP 42,000 - 53,000; Full time

Benefits offered by this job

Annual leave 25 days

Pension plan 6% matched

Life assurance

Private medical

Dental cover

Gym discounts

Employee recognition

Mental health support

Job summary

Aspire Defence Services Limited is hiring a PPM Co-ordinator in Aldershot. You will coordinate all planned preventative maintenance, manage subcontractor usage, and support planning and scheduling while ensuring safety and regulatory compliance.

You will work with maintenance teams and suppliers to keep notes up to date, provide performance reporting, and contribute to continuous improvement across the maintenance function.

Qualifications

• Building Services M&E trade apprenticeship with HVAC, Fire Alarm Systems and Building Management Systems experience.
• IOSH Managing Safely or equivalent.
• Valid UK driving licence.
• Experience coordinating maintenance or scheduling; familiarity with maintenance management software and statutory compliance.

Responsibilities

• Coordinate all planned preventative maintenance tasks within the designated area, ensuring accurate recording and documentation.
• Support PPM planning, scheduling and operational queries; maintain strong communication with maintenance teams, suppliers and subcontractors.
• Manage selection, utilisation and deployment of subcontractors in line with procurement, financial and safety requirements.
• Monitor progress, compliance and delivery of maintenance activities; escalate risks as required.
• Track scheduled maintenance to minimise disruption and achieve service levels and KPIs.
• Administer contractor RAMS and Authority to Proceed processes; ensure proper authorisation.

Skills

Communication

Coordination

Organisational skills

Attention to detail

Safety & compliance

Education

Building Services M&E trade apprenticeship

IOSH Managing Safely

Tools

Maintenance management software

Job description

Join our Team as a PPM Co-ordinator at Aspire Defence Services Limited

Salary: Up to £53,400 per annum

Hours: 37.5 hours per week, no weekends

Location: Aldershot

Are you ready to join a dynamic team where innovation thrives? Aspire Defence Services Limited (ADSL) is seeking a passionate and results-driven PPM Co-ordinator to be part of our exciting journey.

What We Offer

• Annual Leave: 25 days plus bank holidays, with the option to buy and sell holiday

• Pension Plan: Contributory Company Pension Plan matched up to 6%

• Insurance: Individual life assurance and personal accident cover

• Employee Benefits Portal: Access to private medical, private dental, discounted gym membership, and discounted shopping at over 100 brands and outlets

• Reward and Recognition: Celebrate outstanding achievements

• Employee Assistance Program: Funded program with onsite mental health first aiders

Your Role

• Coordinate all planned preventative maintenance (PPM) tasks within the designated area of responsibility, ensuring accurate recording and documentation of maintenance activities.

• Support PPM planning, scheduling and operational queries while maintaining strong communication with maintenance teams, suppliers and subcontractors.

• Manage the selection, utilisation and deployment of subcontractors in line with procurement, financial and safety requirements.

• Monitor progress, performance, compliance and delivery of maintenance activities, ensuring statutory and mandatory obligations are met and risks escalated where required.

• Track scheduled maintenance activities to ensure tasks are completed efficiently, minimise operational disruption and achieve agreed service levels and KPIs.

• Administer contractor documentation, including RAMS and Authority to Proceed processes, ensuring maintenance activities are appropriately authorised.

• Produce performance reports, maintain high standards of data integrity and support continuous improvement initiatives across the maintenance function.

• Carry out assurance inspections, site safety inspections and provide support to the PPM Manager, including deputising in their absence.

What We're Looking For

• Qualifications: Building Services M&E trade apprenticeship with suitable experience in HVAC, Fire Alarm Systems and Building Management Systems, IOSH Managing Safely (or equivalent), and a valid UK driving licence.

• Experience: Experience within construction, building services design experience and facilities management or service environments managing teams or subcontractors, together with previous maintenance coordination or scheduling experience. Familiarity with maintenance management software, scheduling tools, statutory compliance requirements and maintenance operations is essential.

• Skills: Strong communication, coordination and organisational skills with excellent attention to detail. Able to build effective working relationships, deliver high levels of customer service, use initiative to solve problems and demonstrate a commitment to safety, compliance and continuous improvement.

Additional Information

• The Garrisons are tobacco-free working environments.

• Security clearance is required prior to starting with us.

We are an equal opportunities employer and do not discriminate against protected characteristics. All candidates will be given equal consideration through our established procedures.

• Please note, this vacancy may close early if we receive a high volume of applications.